Legal Operations Coordinator Jobs

Vehicle discount program for employees and family members, and management leases

Help the legal operations manager to define and drive strategic and operational initiatives with on-time and on-budget results

Help enforce processes and policies to manage outside counsel usage and spend

Assist the legal operations manager with budget matters and optimizing workflows within the legal department

Collaborate with cross-functional teams including sales, support, service, business development, regulatory, IT, and finance, as well as various business units

Experience developing forms, processes, and policies

1+ years of experience in project management

Proficient in business applications such as Microsoft Word and Excel, document management systems, and legal enterprise software

Vehicle discount program for employees and family members, and management leases

BA or equivalent work experience

2+ years of experience in the legal or legal operations field

Experience with legal analytics and legal terminology

Manage contracts with outside vendors

Organize meetings and manage executive calendars

Draft training materials and monitor compliance with MLB trainings and other requirements

Manage tickets for MLB events

Strong oral and written communication skills

Detail-oriented, organized, and able to manage deliverables with time-sensitive deadlines

Experience providing legal or business operations, contract management, and/or project management support in a legal environment and/or a Texas state agency.

Supports management of L&C projects and strategic initiatives.

General office management practices and procedures, including accounting.

Four (4) years of progressively responsible experience as a legal operations specialist, business operations specialist, legal assistant or paralegal.

Certified Texas Contract Manager (CTCM) must be obtained within twelve months of employment if not already certified.

Five (5) years of progressively responsible experience as a legal operations specialist, business operations specialist, legal assistant or paralegal.

Provide the General Counsel and Deputy General Counsel with budget analysis and management recommendations and incorporate feedback

Capture legal matter costs worldwide to aid active spend management and continue to monitor operational costs for improved budget forecasting accuracy

Legal knowledge or experience in a legal environment (firm or in-house) and demonstrated financial acumen required.

Manage monthly reconciliation and report requests, and quarterly budget estimate updates, and devise and deliver corresponding spend metrics

Strong with oral and written communication skills including familiarity with common legal terminology

Known for strong problem-solving skills and independent judgment

Manage vendor and technology system review, contracting, compliance and renewals

3+ years of experience in legal operations and/or accounts payable.

Experience with CounselLink or similar systems

Must have excellent skills in organizing and maintaining attention to detail and follow-through

Highly professional, poised and outstanding communication skills required

Responsibilities for the Legal Operations Coordinator:

Ability to work in a service-oriented team environment with strong organization, analytical, communication, and time management skills

Knowledge of file management, transcription, and other administrative procedures.

Document and Email Management - organize and file contracts and project-related emails, manage workspaces in the company's document repository systems

Create and maintain a project management calendar for the legal team

Work with stakeholders to develop and maintain a legal document management system, assist with software selection and integration

Help to ensure stakeholder views are managed toward the best solution

Support the scoping of business requirements for a contract management system for sales, finance, real estate, NDA contracts, etc.

Support the evaluation of contract management system vendors

Support contract management system design and implementation

Provide ongoing contract management support, first manually and then via system

Document management support for legal team

Enterprise risk management infrastructure support – minutes, dashboard update collection

Experience with project management techniques and methodologies.

Manages total departmental spend including budgeting, forecasting, budget-to-actual variance management and all third-party expenditures.

Additional experience in Finance or IT is preferred.

Manages calendar and agenda for senior legal team staff meetings and legal department all-hands meetings.

Bachelor’s degree with 3+ years of experience in the operations of a corporate law department or law firm.

Experience with legal operations at a multinational or large law firm.

Manage tools in areas such as eBilling , Matter Management, Legal Hold, Law Firm Panel Program

Manage the Legal Operations for GE Vernova

Manage suppliers onboarding in the e-billing system and the appropriate payment system.

Manage purchase orders issuance and resolve invoicing and payment issues.

Significant experience Legal & Legal Operations

Strong oral and written communication skills.

Experience with project management techniques and methodologies.

Manages total departmental spend including budgeting, forecasting, budget-to-actual variance management and all third-party expenditures.

Additional experience in Finance or IT is preferred.

Manages calendar and agenda for senior legal team staff meetings and legal department all-hands meetings.

Bachelor’s degree with 3+ years of experience in the operations of a corporate law department or law firm.

Experience with legal operations at a multinational or large law firm.

4+ years of experience with legal operations or legal project/case management, nonprofit administration, and/or grants management

Optimize contract and grant coordination processes and legal knowledge systems (e.g., contract terms database)

Monitor Legal budget, planning, and analysis, including outside counsel spend and matters reports, to optimize Legal dept. efficiencies and manage costs.

Manage Legal/CLO meetings, agendas, day-to-day tasks, and monitor Legal email inbox to actively support CLO / Legal team

Partner with Finance on their maintenance of payment records and grant balances to monitor grant expenditures

Clear concise communication, presentation and collaboration skills

Experience with project management techniques and methodologies.

Manages total departmental spend including budgeting, forecasting, budget-to-actual variance management and all third-party expenditures.

Additional experience in Finance or IT is preferred.

Manages calendar and agenda for senior legal team staff meetings and legal department all-hands meetings.

Bachelor’s degree with 3+ years of experience in the operations of a corporate law department or law firm.

Experience with legal operations at a multinational or large law firm.

Exceptional personal organization,time-management, and record-keeping skills

You will be working in a 100% remote position, for an employer that pro-actively supports its employees’ comfort and safety.

Support CEO, CFO, General Counsel, and Operations Manager on special projects.

3+ years experience with design, planning, implementing, and managing CLM software

Proven ability to take ownership of assigned responsibilities and accompanying results

Excellent customer service skills, with the strong ability to resolve challenging situations with a patient and calm demeanor

Minimum 10 years’ operations experience, preferably in a legal or compliance environment, consulting or project management preferred.

Attention to detail with excellent time management and multitasking/prioritization abilities.

Experience in workflow automation tools, matter management, E-billing, and document management strongly preferred.

Provide leadership and other budget owners with budget analysis and management recommendations.

Facilitate the management process for sourcing, negotiating, selecting and leading law firms through defined process and reporting.

Participate in planning and implementation of strategic outside counsel initiatives and support active law firm management.

Develop working knowledge of internal databases and systems in order to pull and extract insights from data in making business decisions.

Manage and maintain the company’s contract database.

Minimum of 0-2 years professional work (or work-study) experience (prior startup or legal experience is a plus).

Excellent analytical and critical thinking skills.

A positive can-do attitude, good judgment, and the ability to effectively manage competing priorities.

Strong organizational and communication skills and an eagerness to help others.

Experience working with senior level lawyers/managers

Highly skilled in Microsoft products

Ability to work independently and in a fast paced environment

Provide Departmental event management and communications support.

Facility with web-publishing tools, communications platforms, basic project management principles preferred

Bachelor's degree or equivalent and 1-3 years’ experience preferred.

Extensive experience using Microsoft Office suite, specifically Outlook, Word, PowerPoint, Excel, as well as Microsoft Access, Project, and SharePoint.

Strong analytical and problem-solving abilities with an instinct for efficiency

Ability to work independently and manage multiple task assignments

Provide Departmental event management and communications support.

Facility with web-publishing tools, communications platforms, basic project management principles preferred

Bachelor's degree or equivalent and 1-3 years’ experience preferred.

Extensive experience using Microsoft Office suite, specifically Outlook, Word, PowerPoint, Excel, as well as Microsoft Access, Project, and SharePoint.

Strong analytical and problem-solving abilities with an instinct for efficiency

Ability to work independently and manage multiple task assignments

Investor and IP management, related to Hopper’s business units in all global markets. This is primarily a remote position.

Exceptional verbal and written communication skills;

Experience in reviewing and navigating complex contracts.

Legal, contracting, compliance, regulatory obligations

The company’s bespoke fintech products, such as Flight Disruption Guarantee and Price Freeze, now represent 30-40% of Hopper’s total app revenue.

Hopper partnered with Capital One to co-develop Capital One Travel, a new travel portal designed specifically for cardholders.