Talent Operations Specialist Jobs

Job title: Talent Operations Specialist

Location: Remote, working hours EDT - PDT (Part-Time, Independent Contractor)

Comp: $40/hr

Do you thrive as an assistant and want to work with startups or grow your recruiting chops? Avra may be the place for you! You’ll enjoy the flexibility of remote work paired with the ability to see ‘under the hood’ of dozens of the most innovative startups in North America.

About Avra

Since 2015, we’ve helped some of the most dynamic startups scale their hiring on demand. Our approach is simple - we bring top talent professionals to our clients to help them bolster their existing talent efforts, with the flexibility to scale up or down as needed.

Why this role exists

As a Talent Operations Specialist, you’ll be a vital part of our teams, making sure all stakeholders are supported. You will own optimizing job posts, managing multiple ATS’ and disseminating new information quickly and accurately. Our Talent Operations Specialists are proactive problem solvers that keep engagements running smoothly and in perfect order.

Required Experience

• Using tools like Slack, Google Workspace, LinkedIn
• 5+ years of professional experience in recruiting, executive assisting, or operations.
• Creating reports and showcasing data in a simple, visually appealing format

Your superpowers are...

• You are hyper-organized and can bring structure to chaos, especially in ambiguity
• Basic understanding of technology, technology startups, and the startup landscape
• Data-driven with excellent written and verbal communication skills

You should apply if...

• You are highly reliable with a ‘no job too big or too small’ mindset despite external circumstances.
• You are proactive, see potential problems before they happen, and suggest solutions that benefit all parties involved.
• You are *EXTREMELY* detail-oriented and adhere to time-sensitive deadlines.
• You thrive in a remote work environment. Fully remote work is not for everyone; it requires the ability to quickly pick up online tools, get familiar with our tech stack (G-Drive, Slack, Notion, Airtable, and a variety of modern ATS’), and the ability to communicate (and often over-communicate) well in writing.
• You say what you mean and do what you say. You are consistent and take ownership in situations, large or small.
• You enjoy assisting — taking on tasks to help team members work more effectively.
• You love learning new things. Whether you learn best through reading, listening, doing, or exploring, you’re constantly curious about the world and work around you, always trying to level up your personal and professional life through self-directed learning.

In the first 90-days on the job:

• You will collect and keep track of data needed for ongoing reporting to share with the team and client during weekly meetings and in written reports, professionally communicating potential roadblocks and suggested solutions.
• You will keep each client’s ATS and Google Drive current by completing daily routine maintenance to process all changes and update profiles/cards/templates while communicating professionally with candidates.
• You will set up and help manage ATS’, like Greenhouse, Lever, and Ashby.
• You will create meeting agendas, take notes, and document follow-up tasks accordingly.
• You will handle all scheduling of internal meetings and client interviews across multiple calendars, time zones, and client-specific requirements.
• You will manage multiple accounts across various tools, including but not limited to Google Workspace, Notion, Process Street, Calendly, Notion, TimeCamp, Linkedin, and job boards.

You’ll thrive here if…

• You are reliable and adaptable, attentively listening and promptly responding while exploring alternative solutions when necessary
• You excel in communicating swiftly and effectively, maintaining persistence without becoming overwhelming
• You have a growth mindset, consistently seeking new ways to enhance and expand your capabilities
• You value humility and don’t take yourself too seriously