Senior Grants Manager, Partnership For Healthy Cities

Senior Grants Manager, Partnership for Healthy Cities

Job Purpose:

The Senior Grants Manager, Partnership for Healthy Cities (PHC) will be responsible for the contractual, financial, budgeting and reporting for the Bloomberg Philanthropies Partnership for Healthy Cities. This position will also provide grant management services for 1-2 additional grants (TBD) as identified by the Director, Grants Management and Administration. The Senior Grants Manager will work in close collaboration with the program team, the Finance Division, external contractors and vendors. This position will also supervise a to be hired Grants Associate, Partnership for Healthy Cities which will be based in our Vital NY office.

This is a full-time position based in either our New York office, or the NY Tri-state, where a hybrid, 2-day-per-week office schedule is in place. We are also open to the DC-metro area. We offer highly competitive compensation and comprehensive benefits. The salary range for this position is $105,000 to $115,000 USD.

Duties and Responsibilities:

1. Financial Management -

a. Serve as the primary grants manager for all projects under PHC in the Environment, Climate and Urban Health division;

b. Provide scheduled financial donor reports/projections, budget submissions/authorizations, and respond to requests for financial information and support to audits;

c. Create monthly cash flow reports, respond to subgrantee data requests, and develop fiscal year and reforecast expense budgets in collaboration with program teams;

d. Work with the PHP Data Analyst to update Power BI budget dashboard reports and ensure accurate accounting of incurred commitments and expenses;

e. Provide budget updates and projections to inform the business decisions of both project and divisional leadership;

f. Manage day-to-day processing of payments for PHC, ensuring expenses are being correctly recorded and reported;

g. Ensure the accuracy, quality and timeliness of all financial transactions charged to the PHC and TBD grant portfolios;

h. Train PHC staff on financial procedures and budget codes to ensure submission of accurate reimbursements and expense reports.

2. Contracting -

a. Review and approve all assigned requisition forms and agreements in Vital Contracts, reviewing financial clauses, payment terms, financial reporting schedules, etc;

b. Draft subgrants and subgrant amendments as requested by program staff;

c. Conduct risk assessments, or reassessments, of subgrantee contractors as determined by internal risk management policy;

d. Support program team in the negotiation of vendor agreements;

e. Provide orientation to vendors on matters related to payment and reporting terms included in their agreements and Vital invoice submission and requirements;

f. Review all independent contractor and service provider requests for fee revision due to local currency exchange rate or inflation increases and make recommendation to contract managers;

g. Review and reconcile financial reports from contractors, ensure they are completed according to grant reporting requirements, and submitted in a timely manner;

3. General -

a. Assist the Director of Grant Management and Administration to ensure portfolio compliance with donor regulations and internal policies and standard operating procedures;

b. Keep abreast of, interpret, and provide guidance to assigned program staff on donor and organizational regulations and policies; educate staff on contract compliance and operational topics;

c. Provide support to Program, Finance and Development teams to generate new grant budget proposals with scope of work related to the OPP and RESET grant portfolios;

d. Support the director in the review and development of financial standard operating procedures;

e. Perform other duties as assigned.

Qualifications:

Education and Degree -

• Bachelor’s degree in finance, business management or a related field preferred.

Skills and Abilities -

• High attention to detail and accuracy;

• Advanced expertise in MS Excel including proficiency in using pivot tables, V-lookups;

• Ability to multi-task, provide courteous team support;

• Strong skills in establishing work priorities and timely meeting of deadlines and milestones;

• Able to communicate with varied audiences in a clear and credible manner;

• Able to communicate complex issues with varied audiences in a clear and credible manner;

• Ability to build strong, ongoing, impactful relationships at all organizational levels and across a diverse range of cultural, generational, ethnic, racial, educational, and social backgrounds;

• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

Experience:

Required -

• Staff supervision experience;

• Minimum 8 years of professional experience in a related field;

• Demonstrated experience in creating grant-related budgets and proposal budgeting;

• Experience in working with global teams in multiple time zones;

• Experience managing varied donors and federal grants (USAID, DOS, NIH, CDC etc.)

Preferred -

• Grant close-out experience;

• Minimum of 7 to 8 years of experience in accounting, audit, donor, and sub-grantee management

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