Senior Accounts Receivable Accountant

SUMMARY

The Sr. Accounts Receivable Accountant will successfully coordinate all cash receipts, affiliate billing, tracking, and collecting affiliate payments, making deposits, recording credit card activity, and maintaining general administration services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reconciliation of accounts receivable and making necessary journal entries.
• Obtains backup documentation for all ACH transactions for all bank accounts.
• Enters all monies received daily into database with date received and date deposited and is available to work with representative from Development team to open and code cash receipts.
• Coordinating all donor database input including setting up batches, posting, and exporting into Sage Intacct.
• Sends out reminders to Affiliates of late payments, audit due-dates, audit formats, etc.
• Prepares bank deposit using electronic scanning system.
• Process incoming non-donor cash receipts for recording in general ledger according to Generally Accepted Accounting Principles and budget guidelines.
• Checks the mail at the physical mailbox address in Bowie, MD. Scans mail as necessary for distribution to appropriate recipients. Manages receivables for deposit.
• Processes monthly affiliate billing, and monitors affiliation plans on a monthly basis and prepares statements and overdue notifications if necessary.

ADDITIONAL DUTIES AND RESPONSIBILITIES

• Runs monthly reports for postage and makes journal entries.
• Maintains custody of corporate credit card, including monthly reconciliation.
• Serves as backup for payroll and other accounting staff as needed.
• Sets up and maintains employee accounts for suppliers, including Amazon and Staples.
• Assists Controller with chart of account maintenance in PN3.
• Works with outside vendor to provide required reporting to the 50 states in which fundraising takes place and works with vendor to make sure that we’re current in all states.
• Performs general office and related work as required.

EDUCATION REQUIREMENTS

• Bachelor’s degree in finance, accounting business administration or relevant field.

EXPERIENCE REQUIREMENTS

• Demonstrated knowledge of the accounting field.
• Expertise with Sage INTACCT and PN3 strongly preferred. Background with Salesforce is preferred.
• 5 or more years’ experience in Accounts Receivable, with similar responsibilities.
• Expertise in Excel and proficiency with MS Office

OTHER SPECIFIC KNOWLEDGE, SKILLS, ABILITIES, CERTIFICATIONS, LICENSES

• Concepts and practices of accounting as applied to the accounting and fiscal reporting operations of non-profit.
• Process accounting transactions in accordance with the appropriate accounting concepts and procedures, to maintain accounts and to prepare financial reports and statements.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities/no direct reports.

MANAGES

• 0

TRAVEL, WORK ENVIRONMENT, AND PHYSICAL DEMANDS

• This position is expected to regularly attend Foundation meetings and trainings.
• While performing the duties of this job, the employee is regularly required to talk and hear and will require staring at a computer screen and/or documents for extended periods of time.
• This is a full-time position, working 35 hours per week, Monday-Friday, 9 AM – 5 PM eastern.
• The Sr. Accounts Receivable accountant works from home and is required to check and process the mail in Bowie, MD once or twice per week.

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