Secretary-Executive Management Assistant Gs 9/10 Sacramento Field Office

Position: Secretary - Executive Management Assistant / Special Agent in Charge (SAC)

Division: Sacramento Field Office

Location: Sacramento, CA

Working Hours: Monday - Friday 8:00 a.m. - 5:00 p.m., work hours may vary

Salary: GS 9 $62,903.00 - $81,771.00

GS 10 $69,269.00 - $90,054.00

Full Performance level: GS 10

Number of Positions Available: 1

Duration: Full Time/Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Key Requirements

• Must be able to obtain an SCI clearance
• Must be a U.S. citizen

Mission Statement:

The mission of the FBI is to protect the American People and uphold the Constitution of the United States.

Major Duties:

As a Secretary – Executive Management Assistant you will:

• Complete travel (voucher/TRIP) requests on behalf of SAC.
• Review incoming correspondence and determines whether it should be brought to the manager's attention or handled personally.
• Provide routine and/or complex administrative support to the SAC as needed.
• Control the manager's appointments, answers telephones, and screens all calls and visitors.
• Substitute in the absence of the secretary to the Assistant Special Agent in Charge (ASAC).
• Screen publications, regulations, and directives which may be important to the office or members of the staff.
• Schedule and coordinates meetings, appointments, and travel arrangements; prepares agendas and information for trips.
• Conduct research projects and prepares reports; proofreads and edits correspondence/documents.

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI’s Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

Your application will then be placed in one of three categories: Most Competitive, Competitive, or Least Competitive. Names of candidates in the Most Competitive category will be sent to the hiring official for employment consideration. Veterans’ preference will be applied.

All applicants will be rated on the following Competencies:

• Customer Service
• Information Management
• Initiative
• Clerical
• Communication
• Administrative/Organizational Policies and Procedures
• Interpersonal Ability

Please make sure your specialized experience/requirement(s) can be identified in your resume.

Specialized Experience (SE):

GS 9: Applicants must possess one (1) year of SE equivalent to the GS 8 grade level, as defined below:

• Acted as a point-of-contact for internal and external personnel; assessing and addressing questions or conflicts and providing appropriate direction.
• Researched policies to provide advice on administrative procedures and requirements.
• Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.
• Gathered, organized, and maintained information on a variety of automated and/or manual systems.

GS 10: Applicant must possess at least one (1) year of SE equivalent to the GS 09 level, as defined below:

• Served as a liaison between staff personnel, all levels of management, and outside entities; offering assistance and working to provide resolution to inquiries or conflicts.
• Operated office automation applications, database systems, and other reporting tools to locate information and prepare reports, graphs, and presentations.
• Offered guidance and clarification on all aspects of administrative policies and procedures.
• Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.

Education

Education may not be substituted for SE.

How to Apply
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