Executive Assistant/Office Manager

General Administrative

Roseville, CA

ID: 3212-350

Full-Time/Regular

Want to work for a fast-paced, innovative company? Tri Pointe Homes is always looking for individuals to help us push forward in our pursuit of high-level home buying. If this sounds like a career for you, apply to be a part of our great team.

Tri Pointe Homes Sacramento is looking for an experienced, enthusiastic individual to join our talented group as an Executive Assistant/Office Manager.

Position Responsibilities

• Accurately compose correspondence, prepare PowerPoint presentations, organizational charts, reports, graphics, etc. that may be confidential, as needed.
• Assign, collect, and track all building access cards.
• Work closely with the HR leader on various administrative HR duties.
• Proactively requests information and actions on behalf of Division Leader(s) and ensures that these requests are fulfilled efficiently and effectively before deadlines.
• Arrange detailed travel plans and itineraries.
• Order office supplies as needed and/or requested.
• Complete any additional projects, tasks, and assignments as assigned on time.
• Serve as point of contact for office facility 24/7 for employees and property management including, but not limited to, maintenance, keys, janitorial, heat/air, pest control, floor/carpet cleaning, paint touchup, and other building-related items.
• Manage and partner with all appropriate stakeholders, as needed, in the planning and execution of meetings, off-sites, and division activities.
• Allocate office space; coordinate office moves; prepare space for new employees; space planning.
• May be responsible for front desk, lobby, and breakroom operations.
• Manage daily functions of the office including, but not limited to, office equipment, personnel attendance, supplies, cleanliness, the flow of incoming and outgoing mail/packages, postage machine and labels, and office subscriptions.
• Manage business operations for the office, including processing contracts and invoices, purchasing, expense reports, and preparation of monthly reconciliation reports.
• Organizes and helps facilitate office moves (e.g. relocating employees, expanding to additional space, moving into new office spaces, etc.), as needed.
• Builds a strong relationship with all internal and external business liaisons.
• Proactively manage complex calendars with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate.
• Prepare meeting material, agendas, and take minutes for meetings as requested.
• Serves as the lead Floor Liaison for building emergencies. Maintain building evacuation plan and identified team to assist in safely evacuating office during drills and emergencies.
• Understand business priorities and identify process improvements to create efficiency.
• Coordinate monthly birthday and anniversary announcements.
• Gather, investigate and analyze specific issues affecting the office, independently develop and prepare non-routine responses, reports, and correspondence that can be sensitive and confidential.
• Set up office systems, procedures, and records (electronic and paper).
• Welcome guests by greeting them, in person or on the telephone; handle requests and queries appropriately.
• Provide executive administrative support to Division President and leadership team.
• Ensures that expense reports are accurately and efficiently completed.

Position Qualifications

• Possess a strong work ethic, integrity, and loyalty.
• Experience with office systems and setups and typical business operations.
• Experience with travel applications such as Concur, TripIt, etc. highly preferred
• Highly motivated and able to work in a fast-paced, rapidly changing environment and remain calm and poised under pressure.
• Ability to multi-task and be self-directed in a fast-paced, growing, evolving, results-oriented environment.
• High level of ownership, accountability, and initiative.
• Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively.
• High level of professionalism and integrity; must be trustworthy and able to handle confidential and proprietary information appropriately.
• Minimum 5 years experience providing administrative support for two or more senior-level executives.
• Excellent computer skills including experience with Microsoft Windows (advanced Excel, Word, PowerPoint, and Outlook), internet functionality, and other related computer applications, phones, Smartphones, and communication systems.
• Demonstrated leadership capabilities, able to adapt and learn quickly in a high-growth company.
• High School Diploma or equivalent required. College degree preferred,

Compensation & Benefits

• Base Salary: The expected base salary range for this position is between $64,900-99,700 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday.
• Benefits: In addition to competitive medical, dental and vision coverage, Tri Pointe Homes provides comprehensive benefits to eligible team members and their dependents, including: Health Savings Account (HSA), full and limited healthcare Flexible Spending Account (FSA), and dependent care FSA options; generous paid time off policies, like vacation, holidays, sick leave, jury duty, bereavement, and volunteer time; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 6% of team member contributions; adoption, fitness, tuition and worldwide emergency travel assistance; EAP, grief counseling, and estate/will preparation services; and additional discounts and supplementary employee-paid benefit programs.
• Bonus: This position is eligible for an annual performance-based cash bonus. Bonuses are earned, calculated and paid in accordance with the terms and conditions of the Company’s applicable incentive plan document.

At Tri Pointe Homes, we are intentional about fostering an environment where you, and all individuals, are encouraged to be their authentic selves. We embrace individuality and strive to be consciously inclusive of different backgrounds, experiences, and perspectives in every aspect of our business. We believe our company’s strength relies on the diversity of the team and the unique, innovative ideas everyone contributes.

Pursuant to the California Consumer Privacy Act of 2018, if you are a California resident, you have the right to know the categories of personal information that we collect about job applicants, employees and their emergency contacts and beneficiaries, and independent contractors. Please click here for a description of our personal information collection practices.

We are an Equal Opportunity Employer, which means we make employment decisions based on merit and qualifications and are committed to providing equal opportunities for all applicants and employees without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, sexual orientation, gender identity or expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state or local laws.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for an open position or to participate in an interview, please let us know.