Scheduling Specialist - Echocardiology

Scripps Health Administrative Services supports our five hospitals and 19 outpatient facilities, which treat half a million patients annually through 2,600 affiliated physicians.

At Scripps Health, you will experience the pride, support, and respect of an organization that has been repeatedly recognized as one of the nation’s Top 100 Places to Work.

You’ll be surrounded by people committed to making a difference in the lives of their patients and their teammates. So if you’re open to change, go ahead and unlock your potential.

This Scheduling Specialist position supports the scheduling needs for the Echocardiology department at our Scripps Anderson Medical Pavilion in La Jolla. Primary duties include scheduling transesophageal echo procedures and coordinating the inpatient echo schedule. This position involves heavy phone usage.

Routine Scheduling Specialist responsibilities may include:

• Accurately scheduling and re-scheduling complex patient procedures and appointments. Successful scheduling includes, but is not limited to, exhibiting proficiency in the scheduling procedures, scheduling and confirming appointments according to practice guidelines, entering appropriate insurance, initiating authorizations and referrals, performing Key User duties with minimal errors.
• Mentoring and training staff on departmental procedures.
• May manage the patient check-in and check-out process from start to finish, which includes identification verification; updating or confirming demographic and insurance information on every patient; ensuring appropriate forms are provided, signed and witnessed at the time of the patient visit; verifying coverage including benefits, authorization, pre-determination, payer specific policy exclusions or limitations to coverage, collecting any patient responsibility and accurately preparing end of day reporting or payment reconciliation as needed.
• Interacting with patients, payers and providers to gather information necessary for accurate registration including assigning of appropriate Medical Record Number, scheduling, referral/authorization, point of service payment collection, document collection and arrival/check-in functions.
• Regularly displaying a proactive approach to customer service by listening to the patient, taking ownership of solutions and being able to accurately identify the need to involve leadership in order to resolve concerns.
• Responding to customer billing and payment inquires as needed.
• Accurately documenting patient to provider communication, assessing urgency and escalating as appropriate.

This is a benefitted Full Time, Day Shift position with a Monday – Friday schedule from 6:45AM - 3:45PM, located at our Scripps Anderson Medical Pavilion in La Jolla.

Required Qualifications:

• Must be able to demonstrate proficiency of Microsoft computer applications with a minimum score of 80%.
• Must possess excellent mathematical skills and ability to handle monies.
• Knowledge of medical terminology, commercial and government health insurance and billing guidelines, ACA requirements, understanding of DRG's, Medical ICD9/ICD10 codes and CPT/HCPC Codes and Modifiers are required.
• Strong organizational and analytical skills; innovative with ability to identify and solve problems. Able to adapt, prioritize and meet deadlines.
• Excellent communication and customer service skills.

Preferred Qualifications:

• Previous scheduling experience.
• Experience with Epic.
• 2 or more years of experience in a customer service or healthcare/medical office environment.

Scripps Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability.