Project Expeditor Jobs

DESCRIPTION OF FUNCTION

Under the authority of the Project SCM Manager (and, as applicable, the authority of the project SCM lead for Installation Aids) and in close cooperation with the project SCM specialist(s) & the project QA/QC, the Project Expeditor shall ensure the complete & timely delivery of the material & equipment in line with the project requirements, give alarm to all delays & propose recovery plans, ensure the application of the SCM processes, ensure that the procurement plan is kept up to date and check the expediting costs versus the budget.

The Project Expeditor remain the single point of contact (SPOC) with the Supplier.

KEY RESPONSIBILITIES

• Expedite the issuance and the submission of the Supplier’s data book, ensure it is in accordance with the project requirements, liaise with all parties to review the technical part and with the Supplier to amend the data book until it is acceptable and ready for submission. Upload Final document in SharePoint.
• Proactively supports Team Lead/Function Manager and proactively contributes to drive the delivery of functional SCM initiatives, objectives and Key Performance Indicators (KPI’s)
• Attend the kick-off meetings (KOM) and the pre-production meetings (PPM). Ensure, with the QA/QC advisor, that all the documentation required to hold the KOM & the PPM is available with the right level of approval and ensure MOM are issued. Make sure the ITP is produced.
• Apply the group SCM policy, processes and work instructions contained within the management system.
• Gather and verify accuracy of the Supplier weekly reports and distribute to project team.
• Expedite status and documentation of all purchase orders assigned to them by the Project SCM Specialist.
• Follow up the progress of the fabrications / productions and keep the project SCM specialist informed of any events that may result in late delivery (Alert notices) and prepare a recovery plan.
• Attend projects and SCM meetings as necessary.
• Run SAP reports and update the procurement plan on a daily basis.

• Proceed with the material receipt function in SAP (GR/SES) once all conditions have been met and attach the necessary documents i.e., a copy of the signed proof of delivery provided by the receiver, on hire ticket/ signed timesheet.
• Expedite the shipment documentation & hand over to the logistic coordinator. Create shipping requests (TRF) or shipping notifications (SN) and keep email record attached in the PO.
• Participate in the evaluation of the Suppliers.
• Provide the SCM specialist with all necessary information for the approval of the Supplier’s invoices (with focus on delivery of documentation). Access and action all pending invoices in VIM diligently.
• Raise Supplier Performance Issues (SPI) in Synergi and close out Supplier pending actions in a timely manner.
• Provide lessons learned to the project and SCM function.
• Contribute to implementation of ‘best practice’ in the SCM department, and continuous improvement of work processes and procedures
• Issue purchase order status report to the project team

AUTHORITY/DIMENSIONS

• For level of authority see ‘Authority Limit Matrix’
• Operate within the Business Code of Conduct
• Operate. according to Subsea 7’s Management Principles
• Support standards and procedures for the SCM functions

INTERFACES

External

• Clients: On request, to be coordinated with the PMT
• Professional Bodies: All Suppliers

Internal

• Logistics Coordinator
• Project Engineers
• Project Manager
• Project QA/QC advisors
• Project SCM Specialist
• Project Document Control
• Project SCM Manager
• Project HSEQ
• Package Managers

KEY QUALIFICATIONS/ EXPERIENCE

Qualifications

• Candidate must have about 3 to 5 years of experience in the upstream oil & gas industry and supply chain management.
• Expertise in post award management of purchase order or subcontracts of low to medium complexity

Personal Skills

• Team spirit
• Ability to communicate at all levels, pro-active and open in communication with all interfacing parties both internally and externally
• Ability to organise and prioritise own work and as such have responsibility for discrete work packages ongoing simultaneously.
• Strong integrity and focused on ethical behaviour
• Commercial and contractual mindset with a proactive attitude.
• Work flexibility to support projects schedule and offshore mobilizations
• Understanding of clients’ needs and ability to suggest “fit for purpose” solutions.
• Structured and organised with good attention to details.

WORKING CONDITIONS

• The position is based in Houston, Westgate office with frequent travels to Suppliers’ site/yard or Subsea 7 yard.