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Scheduler - Administrative Assistant
Company | Red Carrot |
Address | Arlington, VA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-09-17 |
Posted at | 8 months ago |
Red Carrot is seeking a Scheduler and Administrative Assistant to join a team to support our federal government client. This assistant must be capable of providing all-encompassing administrative support, staff scheduling, and managing day-to-day administrative affairs efficiently. This is a hybrid position. Located in Miami, Virginia, Maryland, or DC.
- Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets
- Manage the day-to-day administrative requirements of the team
- Reschedule or cancel meetings in a timely manner, noting the reason for cancellation
- Coordinate administrative tasks, and oversee designated administrative operations
- Send out reminders of scheduled meetings
- Manage and confirm travel bookings and arrangements
- Keep stakeholders informed of project timelines and associated deadlines
- Maintain calendar, including scheduling daily appointments and de-conflicting appointments whenever necessary
- Establish and maintain effective and appropriate working relationships
- Prepare agendas, presentation materials, meeting requests, and meeting minutes
- Fully coordinate interviews, meetings, panels, etc. maintaining effective communication with the appropriate staff and with external stakeholders
- Maintain stakeholder email and distribution lists
- Verifying the availability of in-house and external participants for planned meetings
- Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills
- Compile input for and draft/organize a variety of reports
- Accurately enter information into databases/tracking systems
- Ensure effective document management
- Maintain templates and resources for operations
- Be proactive in seeking solutions to problems relating to scheduling/calendar issues and other tasks that present competing priorities
- Work on and prioritize multiple assignments throughout the workday
- 4+ years of experience as an Administrative Assistant
- Bachelor’s degree or equivalent experience
- Experience providing administrative assistance to senior leadership
- Work independently to complete tasks and/or work products with conceptual guidance
- Demonstrate the ability to manage multiple priorities within a fast-paced environment
- Proactively identify assignments
- Demonstrated a high level of proficiency in MS Word, Excel, PowerPoint, and Outlook
- Produce work products that require minimal revision
- Effectively communicate in written and oral formats; able to respond in a timely manner to requests for information
- Top-tier medical, dental, vision, and life insurance coverage
- Paid time off and Federal Holidays
- Tuition reimbursement for professional training
- 401(k) plan with company matching and profit-sharing
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