Assistant Project Scheduler Jobs

Practices effective teamwork and maintains a professional and positive image. Offers and accepts help when needed.

Minimum of 1 year scheduling experience

Minimum of 1-year reception/clerical experience required.

Experience answering multi-line inbound calls.

Possess excellent verbal and written communication skills.

Experience working within an electronic health record system preferred.

Coordinate with manager to ensure that all locations have been scheduled

Coordinate with manager to resolve any schedule issues that arise daily

Other job duties as assigned.

Scheduling experience 3 Years Preferred

Excellent planning, analytical, interpersonal, and communications skills.

Schedule anesthesiologists at 100+ facilities

Manage the day-to-day administrative requirements of the team

Manage and confirm travel bookings and arrangements

Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets

Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills

Bachelor’s degree or equivalent experience

4+ years of experience as an Administrative Assistant

Exemplary planning and time management skills

Experience offering support as an administrative assistant, customer support, scheduler, or secretarial position.

High-level verbal and written communications skills

Good communication skills (verbal and written)

Answer and return phone calls, respond to e-mails and web inquiries.

Schedule appointments for new patient consultations based on metrics.

Knowledge of office management, computer skills, and procedures

Excellent written and verbal skills/communication

Coordinate and schedule pre-mediation conferences with panel counsel

Assist with maintaining the schedule with respect to mediations for panel and in-house counsel

Assist with the intake and processing of new lawsuits and subpoenas received by the company

Assist with the creation and processing of releases

Facilitate and administer the earned value management system (metrics/reporting) working with the project controls and project management teams.

Coordinate with contractors to assure understanding and adherence to the integrated project/outage schedule and scheduling requirements.

Strong written and verbal communication skills.

Knowledge of Microsoft Office tools and ability to develop complex spreadsheets.

Mentor and assist schedulers in developing what if schedules to address various scenarios and options as necessary.

Mentor and assist schedulers in crashing project/outage schedule durations when required.