Receptionist / Administrative Office Assistant

Swinter Group, Inc. is a winter services company. We perform snow removal on large commercial, industrial, and health facilities; offer expert witness services to attorneys regarding slip and fall litigation; and serve other snow removal companies via consultative and software services as well as selling bulk and bagged deicers. In addition, through Krown St. Louis, a division of Swinter, we provide corrosion protection to all types of vehicles, from individuals to municipalities.

To answer your first question, yes, we are busy all year long! Trying not to sound too cliché, we are like a big family here. We laugh together, solve problems together, and try to help each other be the best we can.

The Admin Office Assistant/Receptionist will spend half of the time at the front desk and half in a cubicle. At the front desk, this person serves as the first point of contact for both Krown St. Louis and Swinter Group and, therefore, requires a positive attitude and professional appearance. We are looking for someone who enjoys multi-tasking, helping others, and can handle a fast-paced environment as well as keep busy during any slow times. This position requires a self-starter who enjoys learning and interacting with many different types of people.

Duties shall include, but are not limited to:

• Maintain office filing and storage systems
• Fax, scan, and copy documents
• Answer phones and transfer calls to the appropriate staff member
• Request, receive, and handle COI's and W-9's from subcontractors
• Contact customers to remind them of upcoming appointments
• Enter and maintain Hauling/DOT records
• Ensure office equipment is properly maintained and serviced
• Helping the rest of the staff with various responsibilities
• Create and send invoices and communications to customers and vendors via email
• Enter bills and credit card charges into accounting system
• Receive, sort, and distribute incoming mail
• Coordinate and organize appointments
• Keep office area clean and tidy, including monitoring beverage station
• Operate cash register / Point-of-Sale system
• Monitor and restock office supplies
• Greet visitors and direct them to the correct staff member

Work Hours:

• Hours may vary before, during, or after winter weather events
• Typical work hours are Monday – Friday from 7:45AM – 5:00PM

Qualifications:

• At least 2 years of college studies, related work experience, or equivalent combination
• Must be detail oriented with time management and organizational skills
• Point-of-sale system and/or accounting system experience is preferred
• Preference to experience within the snow & ice management or commercial trucking industries
• Proficient in Microsoft Word and Excel