Administrative Assistant Jobs

Company Description

McDonald’s evolving Accelerating the Arches growth strategy puts our customers and people first, and uses our competitive advantages to strengthen our brand. We are recognized on lists like Fortune’s Most Admired Companies and Fast Company’s Most Innovative Companies.

Doubling Down on the 4Ds (Delivery, Digital, Drive Thru, and Development)
Our growth pillars emphasize the meaningful role technology plays as the leading, global omni-channel restaurant brand. Technology enables the organization through digital technology, and improving the customer, crew and employee experience each and every day.

Global Technology forging the way
Leading the digitization of our business is the Technology organization made up of intrapreneurs who build industry defining tech using the latest innovations and platforms, like AI and edge computing to deliver on the next set of cutting-edge opportunities for the business. At McDonald’s you get to solve technology innovation challenges at an incredible scale, and work across global teams who are always eager for a challenge. This provides access to exciting career paths for technologists. It’s bonus points when you get to see your family and friends use the tech you build at their favorite McD restaurant.

The Corporate VP - Infrastructure & Operations is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the VP, Technology Planning. The top candidate will possess strong organizational and communication skills and a proven track record getting results in a team environment and independently.

Administrative Duties

• Manage meeting logistics including registering and escorting visitors, room set up, catering, etc
• Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team
• Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization
• Assist with on-boarding process for all new team members across the team
• Provide active Outlook calendar management for leadership team.
• Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team
• Provide leadership team with “care and feeding” throughout the day/week
• Work directly with team and across department to effectively communicate vital employee matters (e.g., employee transfers, recognitions, anniversaries) to appropriate audiences

Qualifications

• Strong communication, project management and critical thinking skills
• Must be extremely proactive with a desire to stretch beyond the task list to support the team
• Experience planning large meetings and/or events required
• Must be organized, motivated and detail-oriented with superior follow-through and proactive approach
• Strong attention to detail and ability to complete large volumes of work efficiently and effectively
• Aptitude to juggle multiple projects and meet deadlines
• Professional, reliable, driven and results-oriented
• Ability to adapt to a constantly evolving business and work environment
• Bachelor’s Degree or related experience preferred
• Previous experience as an Administrative Assistant, supporting senior leadership in a large organization
• Demonstrates ability to handle and maintain confidential information
• Must be in Chicago office at least 3 days/week and on days of Senior Leadership Team meetings
• Must have diplomacy skills
• Must know MS Office (Outlook, Word, Excel, PowerPoint)
• Quick learner and ability to understand sophisticated business issues

Additional Information

McDonald’s is committed to providing qualified individuals with reasonable accommodations to perform the essential functions of their jobs. Additionally, if you (or another applicant of whom you are aware) require assistance accessing or reading this job posting or otherwise seek assistance in the application process, please contact [email protected]

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.