Administrative Assistant* Jobs

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Posting Details
Posting Detail Information
Posting Number S02335
Position Title Administrative Assistant*
Internal Position Title Administrative Assistant*
Department Educational Talent Srch Grants
Position Type Staff
Job Family Classified
Job Summary
The Administrative Assistant provides administrative and clerical duties for members of the department, including correspondence, phone support, scheduling, and other office work, requiring experience, skill, the use of discretion, and knowledge of College and departmental policies and procedures.
Why choose the College of Lake County for your next opportunity?
In 2023, CLC became a Leader College meaning we are comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.
As part of the Employee Success Framework and in support of strategic pillar five, Collaborative Culture, the First Year Experience was identified as a priority in creating the ultimate employee experience with the goal of creating connections to the college’s mission, vision and values. Our mission is to be innovative and value-driven in supporting the college in our students’ success through developing and encouraging employees of all backgrounds on their journey towards achieving personal and professional growth and success.
The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni.
Required Qualification(s)

• Ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.
• Experience with database management
• High school diploma or equivalent
• Excellent organizational and communication skills
• Strong attention to detail
• Proficiency in Word and Excel
• Minimum of three (3) years of recent office support or related experience

Desired Qualification(s)

• Bilingual in English and Spanish
• Ability to work with confidential information.
• Experience in internet navigation, spreadsheet design, and desktop publishing

Posting Date 07/12/2023
Closing Date 07/26/2023
Expected Start Date
Special Instructions Summary

• This is a grant funded position; continued employment is contingent upon external funding sources.

Pay Rate $17.21/hr
Full-Time/Part-Time Part-Time
Location Lakeshore
Total Hours per week 25.00
Work Schedule
Monday, 8:00 a.m. – 2:30 p.m.
Tuesday, 8:00 a.m.- 2:30 p.m.
Wednesday, 8:00 a.m. – 2:30 p.m.
Thursday, 8:00 a.m. – 1:30 p.m.
Software Testing Required MS Word, Powerpoint, Excel
Interview Process Requirements None
EEO Statement
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.
Summary Of Essential Functions
Department Operations/Processes (75 %)

• Sorts and distributes mail for the department.
• Processes payment requests, purchase orders, requisitions and invoices.
• Organizes, updates, and maintains office files, manuals, records, bulletin boards, including student database of program participants, etc.
• Updates and maintains database of records that includes, but is not limited to student information, instructor information, class information, and billing information.
• Prepares and/or composes basic and various correspondence, memos, agenda items, reports, etc.
• Monitors budget and alerts Director of concerns.
• Collects, compiles, and prepares data and information for various reports.
• Assists in the preparation and distribution of brochures, fliers, and other departmental materials that describe and advertise departmental programs, workshops, events, etc.
• Maintains inventory of supplies and forms, reordering as necessary.
• Coordinates and maintains calendar of events, appointments, meetings, catering activities, and/or travel arrangements for department staff.

Customer Service (20%)

• Answers, screens, and relays telephone calls and questions from faculty, staff, program participants and the public, resolving routine inquiries or referring questions and concerns as appropriate.

Other (5 %)

• Performs other related duties as assigned.

Posting Specific Questions - supplemental questions
Required fields are indicated with an asterisk (*).

• No
• No
• No
• Yes
• Do you have experience using database management systems?
• Yes
• Yes
• No
• Do you have a high school diploma or equivalent?
• Yes
• Yes
• Do you have a minimum of three (3) years of recent office support or related experience?
• Yes
• Are you proficient in Word and Excel?
• No
• No
• Do you have experience in internet navigation, spreadsheet design, and desktop publishing?
• Are you bilingual and proficient in Spanish and English?

Applicant Documents
Required Documents

• Cover Letter
• Resume

Optional Documents

• Unofficial Transcript 1