Project Office Manager Jobs

Duties and Responsibilities

Trimmr is seeking an experienced and capable person to lead our administration and project management functions. As Project / Office Manager, you’ll serve as the right hand to the executive team. This role will be the go-to person for all office-related issues and ensure that everything runs smoothly and efficiently by managing the day-to-day operations including: admin/scheduling functions, filing & record keeping, vendor management & purchasing, bookkeeping support, legal administration, and special projects. You will be responsible for coordinating project deliverables and for helping coordinate execution efforts across the organization. The Project / Office Manager will be based in the Mid-Hudson Valley region of New York. The position will be primarily working from the Trimmr office, with possibility of remote work as appropriate. Starting 10 - 20 hours a week, increasing to full time as work volume demands.

Essential Duties & Responsibilities:

● Manage projects and coordinate project schedules/communications, including team schedules for customer engagements.

● Manage team admin tasks to help the team be organized. Attend stakeholder meetings, record distribute notes/minutes, schedule follow ups.

● Manage purchasing for office and depot supplies and equipment.

● Establish a filing system and maintain company files.

● Support financial processes in coordination with our bookkeepers including: recording invoices and receipts, and preparing reports for month end financial processes.

● Coordinate human resources tasks in conjunction with our outsourced Professional Employment Organization (PEO).

● Lead special projects at the request of the executive team.

● Stay up-to-date with Trimmr's post-harvest solutions and technologies through continuous learning and training. Required Skills & Qualifications: ● 5+ years in related positions (office manager, analyst, bookkeeper, HR, admin, etc.)

● Bachelors degree or compelling and relevant alternate experience

● Highly organized, structured, and assertive personality

● Good-spirited, kind-hearted, and committed to operating with integrity and honesty. ● Exceptional communication and relationship skills.

● Comfortable working independently in a fast-paced startup environment.

● Confident with Google and Microsoft productivity suites (Excel, Word, ppt, etc.).

● Experience with project management software e.g. MS Project, Asana, Monday.com

● Experience with financial analysis or bookkeeping is a plus.

● Able to learn new software, systems and concepts independently and collaboratively

● Desire to learn and share knowledge freely with others.

● Able to regularly lift up to 30 lbs.