Project Manager Jobs

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences. Spanning 12 countries with more than 700 team members, FIRST works with clients across industries including financial services, technology, media, consumer electronics, medical and healthcare, automotive, aerospace, and the nonprofit sector.

Most recently, Eventex honored FIRST as one of the Top 150 Event Organizers & Agencies in the USA, while Chief Marketer listed FIRST among their "200 Top Marketing Agencies" for both 2022 & 2021, and Special Events recognized FIRST as one of their "50 Top Event Companies" at the end of 2020. Crain's New York Business included FIRST in the Top 100 "Best Places to Work in NYC" for 2020, and The London Stock Exchange Group once again listed FIRST as one of '1000 Companies to Inspire Britain' in 2020.

Learn more at www.firstagency.com

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:

• A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
• Creative teams that enjoy challenging work with an ability to make an impact on those around them.
• An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.

What You Would Get To Do:

In this capacity, the ideal candidate would represent the FIRST brand as an implant within a Financial Services company. The Project Manager will consistently deliver exceptional service to our clients through excellent project management and will be an integral part of the overall Conferences and Events team responsible for managing, supporting and/or executing the coordination of conferences and events. S/he will be responsible for managing several internal and client facing programs at a time.

Your Contributions

• Be proactive with ideas and creative solutions
• Manage all aspects of the event operation from initial briefing to reconciliation
• Maintain client liaison and ensure SLA's (Service Level Agreements) are monitored and achieved throughout the event planning process
• Provide support other team members as needed
• Create and closely monitor value-adds at every opportunity
• Be responsible for accurate and timely budgeting and reconciliation of events
• Work with the team to ensure adherence to client's Standard Operating Procedures (SOPs)
• Act as an ambassador for the FIRST brand, leading by example and displaying the company's core values (Ambition, Creativity, Excellence, Integrity, Teamwork)
• Share knowledge and best practice regarding new suppliers, services and venues
• Deepen relationships with existing clients and maximize on opportunities to add new events to the portfolio
• Field questions and offer advice to team members to assist with creative problem solving
• Independent Project Manager responsible for the planning and execution of multiple key corporate events
• Management of vendors contributing to events (gifts, printed materials, etc.)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact [email protected] if you need an accommodation at any stage of the recruitment process.

• High-level conference, meeting and production management and organization experience
• Excellent time management and multi-tasking skills to meet strict deadlines
• Excellent verbal and written communication
• A calm and flexible approach to handling pressure and stress
• Advanced Project Management skills including budget creation, management and reconciliation
• Excellent supplier knowledge and negotiating skills
• Creative problem solver, team player and resourceful
• Bachelor's Degree required
• Ability to take direction and work independently
• Ambitious, proactive and highly organized
• Detail oriented, "Big Picture" thinker
• Strong adaptability to situations and ever-changing demands
• 5 – 7 years Event Management experience preferably in a financial/corporate environment

PREFERRED QUALIFICATIONS:

• Prior experience with financial investor/research conferences a plus
• Proficient knowledge with Cvent Venue Sourcing
• Advanced working knowledge of venues and suppliers in key U.S. cities
• Excel, PowerPoint and Microsoft Office proficiency
• Experience working on large and complex databases

ADMINISTRATION & GENERAL:

• Ensure knowledge is shared within the team through positive communications
• Strict and accurate adherence to company's time tracking policies and systems
• Work on ad hoc requests from clients as required
• Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
• Work intelligently and ensure that the Team Managers are aware of problems or issues which negatively affect productivity

United States Residents: The base pay for this position ranges from $70,000 to $100,000. This role is also eligible for an annual discretionary bonus.

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