Project Management Director, Sales & Marketing Operations| Denver Tech Center

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values

• We treat each other fairly and with respect.
• We have an entrepreneurial spirit.
• We give back to our global community.
• We act with integrity.

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.

The Project Management Director, Sales & Marketing Operations (the “Director”) will lead the delivery of RFP responses and enhance the overarching OVG360 value proposition and capabilities to support the sales team and drive business wins. The Director should have the ability to create professional final products with significant attention to detail. This position will support the development of Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs), sales materials and other presentations. Success in the role requires a self-starter, collaborator and multitasker who has the ability to independently manage multiple projects from start to finish while continually identifying opportunities to improve processes and storytelling to win and retain business. This individual will bring a thoughtful, team-oriented mentality to support multiple individuals and instill a culture of confidence and success.

This role will pay a salary of $125,000 - $150,000.

Benefits

Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days and 11 holidays).

For FT roles Benefits Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Oak View Group (“OVG”) is a global development and investment company operating within the sports & entertainment industry. In just six short years, OVG has ascended to the top of the industry and now owns the space between the “What If” and the “How To.” With a client-centric approach OVG understands that it is not enough to consider what clients could be, but instead strives to build businesses by dreaming of the impossible, through strategic thought and flawless execution. Operating with a mindset of “the status quo being our adversary,” OVG takes innovation to the next level. With first-of-its-kind projects like Climate Pledge Arena and UBS Arena currently on the docket, innovative pursuits have never been more apparent in the company’s short history. This innovative approach is guided by the fan-first mindset of the organization and grounds the decision-making process; ensuring that every decision is made through the lens of the fans.   

Since the company’s inception in 2015, OVG has been very disciplined in its growth and unafraid to take risks. What initially started as a dream by Tim Leiweke and Irving Azoff has grown to an unexpected reality; with an international presence employing over 500 industry experts across five offices around the globe. OVG is currently comprised of nine different divisions that operate with one common goal in mind – to be a positive disruption. Each division is comprised of industry veterans who all built their careers and reputations on the premise of leaving somewhere better and stronger than where they found it. This immense practical and first-hand knowledge fosters an environment of trust, collaboration, and ingenuity. As Oak View Group rounds out its first decade in existence, the company is looking for passionate, forward-thinking talent to help expand upon the company’s meteoric rise to prominence.   

Duties and Responsibilities

• Independently support projects within the OVG360 Business Development department, including overseeing the development of Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs), presentations and other documents describing organizational products and services in response to request from prospective clients for the pursuit of new business and client retention.
• Partner with Creative Services team to develop and implement templates and standards for business development sales materials including (but not limited to) RFP responses, PowerPoints, brochures, video content, renderings, etc.
• Work with team to continuously advance our business development department’s approach to the proposal in creative design and delivery methods.
• Oversee entire presentation process including coordination of prep meetings and onsite presentation management; securing and coordinating with 3rd-party vendors as applicable, manage inventory of presentation materials (banners, displays, etc.).
• Collaborate and coordinate with internal contributors and subject matter experts to ensure content is complete, accurate, and maximizes business opportunities.
• Develop and establish a repository of templates, standard language, product collateral, exhibits, and other data resources to create high-quality and accurate responses.
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Manage and meet proposal deadlines by establishing project priorities and due dates (leveraging Smartsheets).
• Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
• Build and maintain a comprehensive knowledge bank that connects various support areas such as Culinary, Venue, Creative, Premium, Service Standards, HR, etc. This expertise will contribute to streamlining processes, facilitating effective communication, and enhancing overall operational efficiency.
• Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline.
• Research trends in the industry and be knowledgeable of how other companies are presenting themselves/approaching new business.
• Collaborate closely with department heads and subject matter experts to gather, organize, and categorize relevant information.
• Capable of resolving escalated issues arising from operations and requiring further coordination with other departments.

Proposal Writing

• Write persuasively, including executive summaries and other critical components of deliverables such as past performance summaries/case studies, technical and management capabilities, resumes, single-voice editing, and capturing actions from meetings with proposal team members.
• Strong aptitude for improving organization, flow, readability, completeness, and clarity of proposals.
• Provide writing guidance to authors and ensure proposals are clear and concise.

Post-Submittal Activities

• Review and analyze RFP losses to recommend enhancements and refine future proposal strategies, process, templates and tactics.
• Debrief teams after proposal submittal.
• Establish a tracking system for win-loss information.
• Interview team members on successful or unsuccessful strategies and tactics.

Required Qualifications

• Highly developed verbal and written communications skills; must have a thorough understanding of grammar and strong copy writing/editing skills.
• Ability to work in a deadline-conscious, results-driven environment.
• Ability to work beyond normal business hours and travel as needed.
• Excellent organizational skills, detail-oriented with ability to handle multiple assignments.
• Ability to manage a team encompassing varying disciplines.
• Ability to successfully complete tasks with minimal supervision.
• Proficiency in Salesforce, word processing and related applications, including Smartsheets, Microsoft Word, Excel, PowerPoint, Adobe InDesign, Adobe Photoshop, Adobe Illustrator, Sharepoint and Internet research.

Background Requirements

• Bachelor’s degree from an accredited college/university with major course work in Marketing, Business, Communications or related field required.
• Minimum of 7-9 years in RFP response development, project management, sales & marketing operations development in national sales, environmental, government, consulting, non-profit, or assembly management services environment.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.