Management & Program Assistant Jobs

Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies, and procedures. Assists managers, support staff, and other employees in day-to-day operations. Applies experience and advanced knowledge to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities.

Specialized assignments include the following: initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.). Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidance. Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status. Collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements. Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meet criteria for expenditures.

Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines. Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems , position tenure, and/or collective bargaining unit differences. Utilizes travel system to initiate, complete, review and validate

This is a bargaining unit position. This position is represented by Pass: ATO Districts.

You will be evaluated for this job based on how well you meet the qualifications above

• (5) Does not need to detail the specific disability, medical history, or need for accommodation.
• Job Title (include series and grade if Federal Job)
• (2) Must be on official stationery/letterhead with an official signature.
• Please ensure EACH work history includes ALL of the following information:
• (4) Must indicate that the individual is indeed a person with an intellectual disability, severe physical disability, or psychiatric disability.
• Duties (be specific in describing your duties)
• (1) May be a letter or other documentation (e.g., records, statements, or other appropriate information).
• Proof of disability documentation:
• (3) Clearly states that the individual is eligible for appointment under the PWD or PWTD OTS hiring authority or individual is eligible for a Schedule A appointment authority as outlined in 5 CFR 213.3102(u).
• IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
• We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
• If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
• You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
• All Veterans:If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
• Employer's name and address.

• Qualifications must be met by the closing date of this vacancy announcement.
• To qualify at the FV-F pay band, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-E/GS-7/8 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: planning and managing the office's daily administrative functions; maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, travel administration, time and attendance and other office programs.

• Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
• Preview Job Questionnaire
• There is no education substitution at FV-F level.

• Start and end dates including month and year (e.g. June 2007 to April 2008)
• (5) Does not need to detail the specific disability, medical history, or need for accommodation.
• Duties (be specific in describing your duties)
• Information on the specific benefits offered.
• The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/working_here/financial_disclosure_requirements
• You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
• IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
• Job Title (include series and grade if Federal Job)
• Position may be subject to a background investigation.
• A one-year probationary period may be required.
• We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
• We may use this vacancy to fill other similar vacant positions.
• Please ensure EACH work history includes ALL of the following information:
• Supervisor name and phone number
• Full-time or part-time status (include hours worked per week)
• Employer's name and address