Human Resources Specialist Jobs

HUMAN RESOURCES SPECIALIST - EMPLOYMENT (JOB ID: 1886)

Posting Type: Open Competitive

Work Type: Full-Time

Nature of Work: This is the initial level in the Human Resources class series and involves the performance of specialized duties within an assigned division in the Human Resources Department. Work includes reviewing applications for job openings, scheduling examinations, assisting in the creation and amendment of classifications, preparing reports, explaining policies and procedures, and processing personnel transaction forms. Although general supervision is received from an assigned supervisor, considerable independent action is permitted on the majority of assigned projects.

Education and Experience: (The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience.)

Bachelor's degree OR Two (2) years of college-level coursework (the equivalent of 60 credit hours) AND Two (2) years of Human Resources experience

Special Qualifications: Must be able to transport oneself or coordinate transportation to work sites throughout the City during the course of the work day.

Pay Range: $52,291.20 with step increases to $66,934.40/Annually

Benefits: Forty-hour work week; twelve days of paid vacation per year for the first five years; five days of management leave per year if employed on the first day of the payroll year; sick leave and twelve paid holidays. The City offers an employee’s group health insurance which includes major medical for individual or Family plans; Cash Pension Program, and Social Security. See our website at www.cityofomaha.org (under the Benefits) for detailed information.

Who Can Apply: Any person who meets the qualifications and other requirements described in this posting.

How to Apply: Completed City of Omaha employment applications must be submitted using the online application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department by the stated deadline. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department by the deadline, they will not be considered. There will be no exceptions to this rule. If you do not meet the requirements at the time of this posting, once you do meet the requirements you may apply when it is posted again.

Examination Information: The examination will consist of a structured interview which will take place on a date to be determined. Details of the interview will be sent to qualified candidates after a recruiter has reviewed and accepted the candidate's application for the position. The structured interview is designed to assess job-related knowledge, skills, and abilities for this position. The final eligibility list will be assembled from those candidates achieving a passing score of 60% on the structured interview (100% weight).

Veteran Points: To claim five (5) points for the Veteran’s preference, you must submit proof of service (such as a DD-214) that includes the date of induction, the date of honorable separation, and the Social Security number. (You must have completed more than 180 consecutive days of active duty.) To receive an additional five (5) points credit for disability, you must submit proof of eligibility from the Veterans Administration dated within the last 12 months. This information must be submitted to the Human Resources Department by June 12, 2023.

Required Knowledge, Skills, and Abilities:

*Knowledge of general office procedures, personnel methods, and techniques

* Knowledge of interviewing techniques and procedures

* Knowledge of business English, spelling, grammar, and punctuation

* Knowledge of basic insurance and medical terminology

* Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks

* Ability to prepare clear, concise, and organized business correspondence, reports, and position descriptions

* Ability to organize, compile, and maintain confidential departmental records

* Ability to communicate in order to interview applicants and respond to policy and procedure questions

* Ability to interpret and explain personnel rules, policies, and practices

* Ability to perform basic mathematical computations to include addition, subtraction, multiplication, and division

* Ability to perform assignments with accuracy and proper detail

* Ability to adhere to all City of Omaha Human Resources policies, executive orders, and ordinances

* Ability to maintain confidentiality

* Ability to understand oral or written instructions

* Ability to adhere to safety policies, procedures, and guidelines

* Ability to learn and adapt to advances in computer and electronic device technology and software

* Ability to establish and maintain effective working relationships with fellow employees and members of the general public

* Ability to sit from 76 to 100% of the time; to stand and walk from 26 to 50% of the time; and reach, bend, stoop, push, and pull up to 25% of the time

* Ability to move objects weighing up to twenty (20) pounds of force up to 33% of the time, to use up to ten (10) pounds of force from 34 to 66% of the time, and to use lesser amounts of force from 67 to 100% of the time to move objects

Essential Functions: (Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class.)

* Reviews job applications submitted online, determines whether applicants qualify for openings, and schedules examinations

* Explains personnel policies, procedures, and programs to City employees and the public

* Reviews completed hiring packets with new employees and answers questions regarding pay periods, health, life, and dental insurance programs, and other benefits

* Reviews monthly health insurance bills to insure proper payment

* Assists in the creation and amendment of classifications

* Assists employees and retirees in reviewing or changing beneficiary records and insurance coverage

* Participates in the processing of all personnel transactions for new appointments, promotions, retirements, disciplinary actions, layoffs, and other actions

* Assists in the preparation, monitoring, and grading of examinations

* Responds to written and telephone employment verifications from outside entities

* Assists in gathering, compiling, and computing salary information for salary surveys

* Maintains regular job attendance in accordance with a schedule established for the position by the supervisor

* Performs other related duties as assigned or as the situation dictates within the scope of this classification

Conditions of Employment: Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving records, reference and credit checks, and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre-employment drug test, a hearing test, and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate, and complete manner may result in disqualification, revocation of conditional employment, or termination.

Reasonable Accommodation: Applicants requiring accommodation for the examination because of a disability should advise the Human Resources Department a minimum of 48 hours prior to the examination by emailing [email protected]

For a complete description of this job classification go to the City of Omaha's website at www.cityofomaha.org

Contact Points:

City of Omaha Human Resources Department

1819 Farnam St, Suite 506

Omaha, NE 68183

Phone: (402) 444-5300

Fax: (402) 444-5317

Website: www.cityofomaha.org

Email: [email protected]

The City of Omaha is an Equal Opportunity Employer.