Human Resources Coordinator Jobs

Company: Connections for the Homeless https://www.connect2home.org/

Position: HR Coordinator

Duration: 6 month contract to perm

Location: Onsite in Evanston, IL

• 2121 Dewey Ave, Evanston, IL 60201

Interview Process:

- Right to Represent & References

• 2 rounds, 1st round with CHRO and final round with Finance Director and Director of Programs.

Requirements:

• 2+ years of experience in human resources AND payroll processing.
• Knowledge of HRIS software and onboarding applications.
• Proficiency in Microsoft Office software.
• Bachelor's degree in HR, Business, Accounting, or relevant field.

Plusses:

• Familiarity with issues surrounding homelessness.
• Knowledge of UKG or UltiPro.
• Experience working for a non-profit.

Summary: My client within the non-profit space is looking to hire a HR Coordinator with a strong Payroll background. The HR Coordinator is a key Human Resources team member that will assist with all HR processes and procedures. This includes coordination of payroll functions; maintaining personnel files; coordinating the hiring and termination process; assisting with employee benefit support; maintaining CFTH’s archive file system and ensuring that all HR and payroll functions are complying with local, state and federal regulations.

HR Duties & Responsibilities:

• Process and prepare information for all new hires, promotions, and terminations.
• Coordinate, schedule, and maintain New Hire Orientation; provide analysis for improvement and survey analysis results.
• Proficient with or the ability to quickly learn applicant-tracking software within UKG or other platforms.
• Participate in all HR initiatives regarding equity to continue efforts of maintaining and building inclusiveness throughout the agency.
• Regularly input and update employee information including new hires, terminations, employee compensation and benefits information.
• Coordinate and maintain compliance training in UKG.
• Ensure integrity of employee database information by regularly reconciling stored information with the finance department and current employees.
• Process pre-employment background checks and communicate promptly regarding results or any complications. Conduct client training and assist client with timesheet and processing time off request.
• Assist HR team with implementation of employee events.
• Assist HR team with design and implementation of HR trainings for employees.
• Address issues and questions regarding payroll from employees and supervisors.
• Maintain HRIS system including applicant correspondence, status updates, and open and closed positions.

Benefits Duties & Responsibilities:

• Maintain employees Paid Time Off (PTO) through HRIS and Excel spreadsheet.
• Process employee enrollment and termination applications for benefits. Respond to employee requests and questions regarding benefits.
• Monitor employee time and attendance for accurate pay and benefit usage.
• Perform specific duties related to insurance plans, 403b, garnishments, and flexible spending accounts – reconciliation of accounts and timely vendor payments.

Payroll Duties & Responsibilities:

• Manage payroll process that includes importing, proofing, editing, processing, and transmitting all payroll wages, deductions, reimbursements, bonuses, and manual payments consistent with federal and state wage and time laws.
• Provide timely and accurate financial information and manage all cycles relating to payroll and taxes.
• Prepare reports for upper management, finance department, etc.
• Reviews and reconciles monthly, quarterly, and annual filings as prepared by payroll tax service provider.
• Work directly with auditors and 3 party agencies to collect and assemble data to complete tax audits, payroll audits, organizational audits, and various reports for HR needs.
• Keep track of hour rates, wages, compensation benefit rates, new hire information, etc.
• Process taxes and payment of employee benefits.
• Provide customer service and training to employee: in the areas of compensation, taxes, benefits, how to clock in/out, how to request time off, and how to change benefits.
• Distribute calendar year end W2 statements to staff.
• Process accurate and timely year end reporting (W-2, W-2c, 1095).
• Prepare journal entries related to payroll and benefits and record timely and accurately.
• Ensure accurate processing and recording of company payrolls by directing the collection, calculation and entering of data.
• Analyze and audit payroll data for accuracy of posting.
• Administer statements of payment to personnel either electronically or on paper.