Human Resources Coordinator Jobs

Company Description

Want to work for a company who protect the consumer whilst also having a highly commercial focus? ‘We Keep Food Safe’ from physical contaminants, saving lives and reducing waste.

LOMA SYSTEMS is a premium worldwide manufacturer of inspection equipment, used to identify contaminants and product defects in the food and pharmaceutical industries. LOMA Systems has over 50 years of experience developing and installing Designed to Survive ™ equipment, that delivers on our company purpose to ensure when products leave the factory, they are contamination free, to the quality intended and safe for you as the consumer. We pride ourselves in delivering on our commitments, providing high quality technical service and trusted advice to our customers.

Our culture is hands-on

At Loma Systems every individual is encouraged to take the initiative to get things done, and you will have the opportunity to make a real impact. LOMA Systems’ parent company is Illinois Tool Works (ITW), a fortune 250 diversified industrial manufacturer of value-added consumables and specialty equipment. ITW live by a philosophy of autonomy and a decentralized culture. This unique relationship means Loma systems can offer a personalized experienced to each and every employee, whilst offering the career progression and stability that comes from working for a larger organization.

At Loma and ITW we leverage the 80:20 principle in everything we do. We are serious and focused on improving food and pharmaceutical safety but know that they best way to achieve this is through employing a positive mindset and have a one team culture. If you have a proactive approach and want to make an impact, we want to hear from you.

The Human Resources Coordinator provides support to the Human Resources Manager and the Loma North America business at the Carol Stream Headquarters. This role is responsible for day-to-day administrative support in all areas of human resources including payroll administration, new hire onboarding, record keeping, performance management, employee engagement, recruitment, safety and general office activities. The HR Coordinator role is a hands-on and a collaborative role, that requires great attention to detail and high level of confidentiality.

Responsibilities

• Assist with workers compensation claims, leaves of absence and employee grievances.
• Lead the full-cycle recruitment for all non-exempt and non-management exempt positions. Review resumes, conduct initial phone screenings, schedule meetings and interviews as well as facilitate all other related recruitment activities to ensure a smooth interview process for all candidates and applicants.
• Maintain and support organizational Health & Safety activities as they relate to employee training, safety guidelines and procedures.
• Manage the bi-weekly payroll and time keeping for the US and Canada employee population through ADP & Ceridian Dayforce. Follow up on and resolve payroll discrepancies.
• Keep employee bulletin boards current, post memos and employee events, loss prevention materials, etc.
• Maintain employee HR files in an organized, secure and confidential manner. This includes entries and changes to the Workday HRIS system, Manulife, and other employee record management systems.
• Oversee general office maintenance. Inventory office and kitchen supplies on a regular basis, submit purchase requests, manage facility inspections and schedule repairs when needed.
• Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions. Ensure policies, procedures and reporting are in compliance.
• Answer routine employee questions and inquiries related to wellness, benefits, payroll, policies, leaves and other HR related inquiries. Refer more complex questions to the Human Resources Manager.
• Participate and/or lead HR improvement projects and initiatives such as ad-hoc reporting, employee engagement, wellness, community involvement and performance management.
• Lead all new hire pre-boarding and on-boarding activities. Create welcome letters, schedule compliance trainings, assign hiring manager tasks, conduct new employee orientations, manage all new hire paperwork, enrollment deadlines as well as complete and verify I-9 documentation.
• In addition to the duties listed above, the position holder must carry out tasks assigned by their supervisor that are essentially related to their duties.

Qualifications

Requirements:

Essential

• Ability to lift 15-25 lbs occasionally.
• Strong attention to detail, follow through and problem solving.
• Working understanding of human resource principles, practices and procedures.
• Knowledge of federal, multi-state and local employment laws.
• Bachelor’s degree in Human Resources or similar field of study required.
• Ability to travel up to 10% as needed.
• Ability to use good judgement and discretion with high confidential employee and business information.
• A role model of Loma’s behaviors (Hands-on, One Team, Positive Mindset, Delivering on our Commitments, Taking the initiative).
• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint).
• Demonstrated strong verbal and written communication skills with an ability to communicate with all levels across the organization.
• Previous relevant internship experience or 1+ years of experience in Human Resources required.
• Ability to deal with multiple tasks effectively and establish priorities.

Desirable

• Experience in a manufacturing setting.
• Experience with Workday HRIS, ADP and/or Ceridian Dayforce.

Additional Information

This position is not eligible for visa sponsorship.

If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please call the Loma Human Resources Dept. at (630) 240-9571 to request assistance. No other requests will be acknowledged.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.