Human Resources Assistant (Recruitment & Placement)

Summary
This position is located in the National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations (OMAO), Civilian Personnel Management Division (CPMD), with one vacancy in Newport, RI, Norfolk, VA, or Silver Spring, MD.
This position is also announced under vacancy number OMAO-23-12071202-ST, which is open to Status Candidates. You must apply to both announcements if you want to be considered for both.
This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

• Veterans

Clarification from the agency
Open to the public
Videos
Duties
As a Human Resources Assistant (Recruitment & Placement), you will perform the following duties:

• Perform human resources administrative support functions and special projects. Perform special projects or functions such as data collection and analysis, workforce analytics, develop charts and spreadsheets, etc. Conduct in-processing and New Employee Orientation. Maintain files of correspondence, directives, instructions and other publications.
• Conduct PARs research and error resolution. Assist in resolution of pay problems that are complicated and require research, evaluation of options and coordination with multiple parties. Apply knowledge of automated personnel actions and its interface with the automated payroll system to resolve problems. Monitor error reports and performs audits of personnel actions to identify source(s) of errors.
• Oversee the completion of a wide range of personnel actions. Perform substantive technical and procedural work associated with processing recruitment, reassignment, promotion, and retirement actions, pay issues, etc. Provide technical assistance to program support offices, administrative points of contact and others concerning personnel and recruitment actions. Review processing of personnel actions to identify trends and problems and report recurring issues. Review Personnel Action Requests (PARs) using human resources processing and databases to ensure appropriate coding.

Note: The duties are at the full ZS-5 performance level and the ZS-4 are developmental leading to such performance.
Requirements
Conditions of Employment
This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.
Salary
Newport, RI
ZS-4 - $52,527 - $75,628
ZS-5 - $64,251 - $91,984
Norfolk, VA
ZS-4 - $47,273- $68,062
ZS-5 - $57,824 -$82,782
Silver Spring, MD
ZS-4 - $53,105 - $76,459
ZS-5 - $64,957 - $92,995
The ZS-4 is equivalent to the GS-7/8.
The ZS-5 is equivalent to the GS-9/10.
Note

• A one year probationary period may be required.
• Recruitment and Relocation incentives is not authorized
• Payment of relocation expenses is not authorized.
• This position is not in the bargaining unit.

Key Requirements

• More requirements are listed under Qualifications and Other Information.
• Applicants must be U.S. Citizens.
• Suitable for Federal employment, as determined by background investigation.
• Must be registered for Selective Service, if applicable (www.sss.gov)
• Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
• A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

Qualifications
Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy
EDUCATION: There is no positive education requirement for this position.
SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
To qualify for the ZS-4 or GS-07
SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the next lower pay band (ZS-3) or GS-06 grade level in the Federal service. Specialized experience MUST include all of the following:

• Utilizing personnel and payroll systems to input, update or retrieve information; and
• Assisting in providing guidance on submitting requests for personnel action and required documents.
• Assisting in reviewing, coding or processing personnel and payroll actions;

To qualify for the ZS-5 or GS-09
SPECIALIZED EXPERIENCE: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the next lower pay band (ZS-4) or GS-08 grade level in the Federal service. Specialized experience MUST include all of the following:

• Participating in overseeing the review, coding and processing of personnel and payroll actions;
• Assisting in providing guidance and interpretation in matters related to the processing of personnel actions.
• Using automated personnel and payroll systems to research processing errors and initiate corrective actions; and

Education
There is no positive education requirement for this position.
Additional Information
CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: Employee Guide to Career Transition
CTAP Applicants MUST Submit The Following Documents

• A copy of your latest performance appraisal including your rating; and
• Any documentation from your agency that shows your current promotion potential.
• A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;
• A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).

ICTAP Applicants MUST Submit The Following Documents

• A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
• A copy of your latest performance appraisal including your rating; and
• Any documentation from your agency that shows your current promotion potential.
• A copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;

NOAA participates in e-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.
The Department of the Commerce (DOC) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates. Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission.
THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

• Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
The Scored Occupational Questionnaire Will Evaluate You On The Following Competencies; Please Do Not Provide a Separate Written Response
We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of the three pre-defined categories. The categories are "gold", "silver" and "bronze". However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

• Personnel and Human Resources
• Computer Skills
• Recruitment/Placement

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. For more information on Category Rating, please go to Category Rating.
NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible and/or not qualified.
To preview the announcement questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/12071201

• Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Required documents may be: (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.

• Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see other information).
• SF-50, "Notification of Personnel Action: If you are a current or former Federal employee, you must provide the most current Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status, title, series and grade (do not submit an Award SF-50). Also provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Failure to do so will result in an ineligible rating.
• A complete application package includes a resume, required documents and completion of the vacancy announcement questionnaire. Please see this guidance: What to include in your resume
• Veteran's documentation: If you are requesting consideration under Veterans Employment Opportunity Act (VEOA) you must submit a copy of your Member 4 DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service) and/or any other required supporting documents (VA Letter). For more information, please click here.
• Active Duty Service Members: You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes. Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit.
• You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose, for each work experience at a minimum, your resume must include; job title(s) (including job series and grade, if federal); description of duties or work performed; education; starting and ending dates (month and year); and hours worked per week and/or full-time or part-time. If identifying as part-time you must state the number of hours per week. (NOTE: A full-time work schedule requires most employees to work 33-40 hours during the work week. A part-time schedule requires an employee to work less than full-time, but for a specific number of hours (usually 16-32 hours per administrative work week) on a prearranged scheduled tour of duty.)
• Documentation supporting eligibility for non-competitive appointment, (severely disabled, eligible veterans, certain military spouses, etc.)

Optional Documents

• Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager.
• Performance Appraisal - Submit the most recent performance appraisal (dated within the last 3 years) showing the official rating of record, signed by a supervisor. Do not submit a performance plan that does not include this information.
• Applicants may submit these documents during the application process.
• Awards - Copies of any award received within the last 3 years.

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

Applications (resume and application questions) for this vacancy must be received on-line via USAJOBS by 11:59pm Eastern Time (ET) (Washington, D.C. time) on the closing date of this announcement. If you fail to submit a complete online resume, you will not be considered for this position. Requests for extensions will not be granted. If applying online poses a hardship for you, you must speak to someone in the Servicing Human Resources Office listed on this announcement PRIOR TO THE CLOSING DATE for assistance.
Instructions For Applying Online For This Vacancy Announcement

• As a registered user, select a stored resume and select one or more of your stored documents to attach to your application.
• If you are not a registered USAJOBS user, please create a new account and follow the instructions to complete your application process. If you are a registered user, login to access your existing USAJOBS profile.
• If you experience technical difficulties during the online application process, please contact the USAJOBS helpdesk.
• Submit required documents using one of the available methods listed below.
• Check the "Certification" box and click the "Apply for this position now!" button located at the bottom of the screen.
• Address the eligibility questions as well as the questionnaire containing questions and/or task statements that address the knowledge, skills, abilities and/or competencies for this vacancy.
• Click the blue "Apply Online" button.

Agency contact information
Victor Cruz
Email
[email protected]
Address
NOAA Office of Human Capital Services (OHCS) 1315 East West Hwy SSMC4 Silver Spring, MD 20910 US
Next steps
This Job Opportunity Announcement may be used to fill other Human Resources Assistant (Recruitment & Placement), ZS-0203-4/5 positions throughout NOAA. The position must be alike (e.g.: within the same geographic locations, same grade/band and requires the same qualifications and specialized experience as indicated in this vacancy announcement).
You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at http://www.usajobs.gov and clicking on "Track Your Online Application." The four points of notification are:

• Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and
• Application Received or Application Incomplete
• Minimum Qualification Requirement Met or Minimum Qualification Not Met;
• Selected or Not Selected.

By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.)

• Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Reasonable accommodation policy
• New employee probationary period
• Selective Service
• Privacy Act
• Social security number request
• Equal Employment Opportunity (EEO) Policy
• Signature and false statements
• Financial suitability

Required Documents
Required documents may be: (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.

• Veteran's documentation: If you are requesting consideration under Veterans Employment Opportunity Act (VEOA) you must submit a copy of your Member 4 DD-214 stating disposition
• A complete application package includes a resume, required documents and completion of the vacancy announcement questionnaire. Please see this guidance: What to include in your resume
• SF-50, "Notification of Personnel Action: If you are a current or former Federal employee, you must provide the most current Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status, title, series and grade (do not submit an Award SF-50). Also provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Failure to do so will result in an ineligible rating.
• You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose, for each work experience at a minimum, your resume must include; job title(s) (including job series and grade, if federal); description of duties or work performed; education; starting and ending dates (month and year); and hours worked per week and/or full-time or part-time. If identifying as part-time you must state the number of hours per week. (NOTE: A full-time work schedule requires most employees to work 33-40 hours during the work week. A part-time schedule requires an employee to work less than full-time, but for a specific number of hours (usually 16-32 hours per administrative work week) on a prearranged scheduled tour of duty.)