Hr Employee Records Specialist

Since 1954, Texas Children's has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children's hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city's Best Places to Work for ten consecutive years.

Texas Children's comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children's Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children's Hospital West Campus, a community hospital in suburban West Houston; and Texas Children's Hospital The Woodlands, the first hospital devoted to children's care for communities north of Houston. We have also created the nation's first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children's Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.

To join our community of 14,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org .

Texas Children's is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Summary:

We're hunting for an HR Employee Records Specialist, someone who's ready to be part of the best ranked children's hospital in Texas, and among the best in the nation. In this position, you will be responsible for performing moderately complex data management activities within the Employee Records Department of Human Resources. Daily tasks include data entry related to onboarding employees and non-employees, maintenance of employee files, and auditing, reporting, and correcting data daily. This position also answers applicant and internal/external customer questions. This position coordinates assigned tasks and assists members of the Human Resources Department. It also requires excellent attention to detail and accuracy. This position uses problem-solving skills and as appropriate ensures data integrity is maintained.

Think you've got what it takes?

Job Duties & Responsibilities

• License/registration/certification data entry and audits.
• Maintains and ensures compliance with organizational approval guidelines for database; reviews and approves or rejects all transactions for accuracy and conformity to policy guidelines.
• Scans, files, and retrieves employee records information.
• Participates actively on teams, committees, and special projects; interacts professionally with other members of the HR Team and leaders across the organization
• Ensures required documents associated with new hires are complete, and in compliance with policies and regulatory agencies. Audits, enters, and maintains new hire data daily.
• Additional miscellaneous data entry, audits, and verifications.
• Ensures the integrity of system data, and makes updates as needed.
• Reviews user procedure/workflow to ensure system features are working properly and being utilized effectively by self and others. Identifies system issues/errors, and alerts supervisor immediately.
• I-9, Work Visa and Subpoena data entry and audits.
• Proofreads all documents while verifying information and reconciling errors.
• Advises internal customers on best practice for system use and changes while providing accurate system data and maintaining confidentiality and adherence to corporate policies and deadline adherence. Frequently & effectively communicates with Talent Acquisition to ensure data accuracy.

• An associate or bachelor's degree in human resources, business, finance, or information technology field may substitute for two (2) years of experience
• Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children's unless approved for a medical or religious exemption
• Required 2 years Human Resources, finance, position management and/or systems/database experience
• Required H.S. Diploma or GED