Records Management Specialist Jobs

HIRING RANGE: $23.96 - $29.36 Hourly
FULL SALARY RANGE: $23.96 - $34.75 Hourly

The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, excellent educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.

Under general supervision, the purpose of this position is to plan, organize and maintain the City records management activities including providing effective support and training to ensure city-wide compliance, responding to open records requests, and complex clerical work requiring specialized knowledge in records management, public information laws and departmental operations. This position may provide administrative support to the City Secretary.

Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Responds to public information requests including coordinating the gathering of requested information across departments; reviewing responsive information for confidential information; coordinating requests for an opinion to the Texas Attorney General's Office through the City Attorney; accessing charges in compliance with State law; and administering the records request tracking software.
• Develops and implements records management standards, policies and procedures in consultation with the City Secretary as the Records Management Officer; and coordinates the annual destruction of records process for the City in accordance with established retention schedules and legal requirements.
• Provides documents and records management training on all software systems to City staff.
• Provides responsive, high quality service to internal/external customers by providing accurate, complete and up-to-date information in a courteous, efficient, and timely manner.
• Responsible for the records storage facility by designating record locations, coordinating record moves and retrievals, and tracking storage capability.
• Serves as Administrator for the Records Management software system and oversees the conversion of paper records to other storage media to ensure accurate, high quality records, and efficient viewing and reproduction methods.
• Plans, organizes and implements the records management program by coordinating records management activities with all City departments to ensure effective and efficient compliance with all applicable laws and regulations; establishes, reviews and maintains records retention schedules; and participates in developing and implementing City document and records management programs, systems and procedures.

Job Requirements

Education & Experience
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Associate's degree plus two (2) years of relevant work experience
• A cover letter is required to be considered for the position

Education must be related to records management, library science, public administration, or business. Other combinations of education and experience may be considered.

Certification and Other Requirements

• Certification in Records Management preferred
• Must possess Notary Public license within six (6) months of employment
• Laserfiche, JustFOIA, and Gimmal Records experience preferred
• Valid Texas Class C Drivers License

Job Type: Full-time

Pay: $23.96 - $29.36 per hour

Benefits:

• Professional development assistance
• Flexible spending account
• Vision insurance
• Dental insurance
• Referral program
• Health savings account
• Health insurance
• Paid time off
• Employee assistance program
• Tuition reimbursement

Schedule:

• Monday to Friday
• Day shift
• 8 hour shift

Work Location: In person