Full Charge Bookkeeper/Hr Coordinator

Position title

Full Charge Bookkeeper/HR Coordinator

Reporting to

Executive Director

Position summary

Under the direction of the Executive Director, this position is responsible for performing a variety of bookkeeping, accounting, and Human Resource tasks.

The Bookkeeper audits cash receipts daily from all Freedom Waters Foundation locations, prepares and makes bank deposits, and enters all data in QuickBooks and Excel spread sheets/database. They code and process all accounts payable and prepares/sends payment. The Bookkeeper maintains and monitors a variety of focused/restricted line items/accounts, completes bank reconciliations and other end-of-month accounting and prepares appropriate financial reports for the organizations’ finance committee and board of directors. They also work closely with contracted accounting firm and provides all necessary financial data for an annual audit.

The portion of the position of HR Coordinator will also perform basic HR functions, maintain employee files, maintain employee handbook, record PTO requests and process new hire paperwork and setup.

The desired individual will have advanced experience with QuickBooks, experience working in the nonprofit setting, an outgoing and friendly personality, demonstrates professionalism and tact in communications with a diversity of individuals, has strong organizational and time management skills, pays acute attention to detail and has the ability to work well with the staff, volunteers, and directors.

Hours: 20-30 hours per week; specific office hours TBA

Duties and responsibilities

Essential Job Functions

·Manage business operations/Foundation Insurance policy renewals, annual license renewals and various yearly contract renewals.

·Prepare donation import file for the database, reconcile donation database to accounting.

·Daily bookkeeping, payroll processing thru payroll provider, interactions with Auditors on annual basis.

·Issues checks for bills and employee reimbursements in an accurate and timely manner; ensures that all expenditures are appropriately categorized.

·Basic HR functions, maintain employee files, maintain employee handbook, record PTO requests and process new hire paperwork and setup.

·Transfers organization’s donations into QB and database; ensures that all deposits are appropriately categorized.

·Works closely with the administrative assistant and directors of development to ensure accounting accuracy on a variety of focused/restricted accounts.

·Reconciles bank accounts and provides reports to executive director and treasurer each monthly; keeps clear records of all the organization’s account activity and alerts executive director of any discrepancies or essential actions in a timely manner.

·Reconciles credit card statements.

·Provides Treasurer with monthly report.

·Responsible for all of the organization’s financial record keeping.

·Proactively maintains highly organized filing system; files invoices, payroll paperwork, reimbursements and other financial records.

·Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.

·Assists in the development and implementation of systems and procedures as needed.

·Assists with special projects or does research as assigned/needed

·Performs other duties as assigned by the executive director.

Organization Culture Aspects of the Position

·Attitude: A positive manner in which you address the participants, families and co-workers, which elevates the spirit of the whole group and creates a harmonious environment

·Teamwork:Working as a team gives us the opportunity to utilize all of our talents within a group and to realize the uniqueness of each one of us, all for a common goal – The FWF family of caring and sharing.

·Creativity:A conscious effort to see things differently, to break out of habits and outdated beliefs to find new ways to thinking, doing, and being.

·Integrity: Working hard, keeping your promises, sharing your success.Above all, honesty, respect and consideration for others.

·Individual Development: Taking the initiative to improve yourself by broadening your knowledge and skills in order to bring your best possible self to FWF

·Accountability:The willingness to acknowledge your responsibility for your actions and implications that may result.

Qualifications

Skills and Abilities:

·Advanced proficiency in QuickBooks a must.

·Non-profit/restricted account experience a plus.

·Sound computer skills - proficiency in Windows operating systems, Microsoft Office, Excel, Google Docs and Internet

·Effective oral and written communication skills

·Strong organizational, problem-solving, and analytical skills; ability to manage priorities and workflow.

·Strong mathematical skills.

·Strong interpersonal skills.

·Good judgment, with the ability to make timely and sound decisions.

·Understanding of and commitment to Freedom Waters Foundation

·Associates degree (AA/AS) or equivalent; three to five years’ related experience; or equivalent combination of education and experience.

·Strong problem solving and group work leadership skills

·Ability to interact with people of all ages and cultural backgrounds

·Ability to work independently and as part of a team

·Ability to work flexible hours

·Ability to be generously giving of oneself to serve others