Crewing Coordinator Jobs

Our vision is to be the most respected energy transportation company in the Jones Act trade. Central to our vision is providing incident-free transportation services while protecting our crews, vessels, and the environment. We achieve this by staying focused on providing safe, efficient, and reliable transportation to customers; ensuring the highest standards of safety and environmental compliance throughout our organization, with a goal of zero incidents and zero spills or releases to the environment; maximizing long term value for shareholders and stakeholders; and creating a safe and rewarding work environment for our employees.
Purpose Of The Position
Ensure that all company vessels are properly crewed at all times, supervise crew payroll, as required, to ensure accurate and timely payment of wages and develop and maintain all appropriate record keeping in accordance with all standards (internal and external).
Core Job Functions

• Timely coordination of the seagoing recruiting process including, but not limited to:
• Maintain manning levels to meet operational and maintenance requirements with qualified crews in compliance with Collective Bargaining Agreement, licensing and other necessary qualifications and maintain a crew list for each vessel
• Identify and recommend solutions for current and anticipated short-term manpower problems and manage job bid process
• Represent the Company in a professional manner to provide efficient and economic service to all customers
• Support inquiries made for unemployment claims case work as necessary
• Report new hires as required (FL New Hire, DOR Background Checks)
• Maintain contact with seagoing personnel to ensure their expectations are understood and met
• Maintain effective working relationships with the various Union Hall personnel.
• Screen and interview candidates as necessary
• Advise and assist operations teams to ensure that all core requirements are applied and administered equitably and consistently
• Perform all other duties assigned by supervisor or manager
• Coordinate pre-employment physicals, background checks and transportation
• Participate in training needs assessments in support of overall seagoing personnel strategy
• Coordinate orientation at the office for seagoing employees as appropriate
• Provide support to Manager of Crewing in responding to CBA questions and/or disputesby employees and union representatives
• Maintain a thorough knowledge of the terms of Collective Bargaining agreements
• Work with Superintendents and Fleet Managers to ensure new hires and promotions meet core competencies.
• Prepare letters of service, reports, charts and graphs as required
• Process monthly invoices for crewing costs, review invoices for accuracy, code and advance for payment, resolve discrepancies with carriers, payroll and the company and complete reports for management as requested
• Review and verify seafarer qualifications and ensure copies are kept in personnel file
• Manage job bid process (Tug/Barge unlicensed positions and Assistant Engineers)
• Manage Marine Supervisor Open Position Process (Tug/Barge)
• Maintain accurate files of all applicants and resumes and update applicant tracking software timely
• Participate in the development and/or revision of MS procedures to achieve effective guidelines, as required
• Maintain all Marine Personnel files including medical files for new hires and current employees, ensure HRIS is updated timely and is being fully utilized to its highest capability and ensure the completion of all record keeping requirements
• Ensure seagoing employees are paid timely and properly by verifying value skills submissions, creating compensation statements, updating database and keying days worked for payroll (Tug/Barge)
• Serve as primary on call person to handle crewing issues outside normal working hours
• Manage travel arrangements for all assigned relief and departing crew

Core Competencies

• High school diploma required
• Two to five years prior work experience directly related to crewing of ships and tug/barge units or similar business or activities
• Basic knowledge of general HR processes preferred
• Strong computer skills, working knowledge of HRIS and reporting systems and working knowledge of Microsoft Office products required
• Working knowledge of Coast Guard regulations, collective bargaining agreements and tug, barge and ship operations required
• Experience in a union environment required

Significant Factors

• Ability to adapt well to changing priorities and situations without a loss of effectiveness
• Willingness to remain accessible for communication and consultation on an around the clock basis and work unusual hours, including nights and weekends as required
• Independent, highly motivated self-starter
• Ability to communicate both verbally and in writing across all levels of the organization in a clear and concise manner
• Highly developed organizational skills and ability to prioritize
• Excellent problem solving and conflict resolution skills
• Sound judgment, with decisive, consistent and fair decision making

OSG is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.