Freelance Program Manager - Medical Conferences

The Experiential Group, TXG is an experiential event agency based in Brooklyn, NY. We work with brands of all sizes to bring their products to the world through extraordinary live branded events. We provide turnkey experiential marketing campaigns from creative and strategy through planning production and operations.

We are looking for a Freelance Program Manager - Virtual Events to join our team servicing our clients robust calendar of virtual medical conferences.

Please note: the role is primarily remote with occasional travel needs. Applicants must be willing to work east coast business hours. Project duration is expected to be starting immediately through December 2023, at a minimum.

This role is $45/hr and is an estimated 30 hours per week

Essential Responsibilities:

• Collaborate with teams across the organization, and develop a deep understanding of each team's skills and responsibilities.
• Responsible for managing and maintaining project timelines and workflow through focused attention to detail.
• Baseline understanding of software and technology.
• Responsible for ongoing reporting related to expense reconciliations, and post-event reporting (outcomes, registration, and overall project performance)
• Use internal web-based project management tools to ensure development processes are followed.
• Collaborate with Account Manager to understand new business opportunities and develop tasks in a project management tool.
• Schedule and conduct meetings as necessary for each project, and provide ongoing updates to internal stakeholders as required.

Who You Are:

• Creative problem-solver able to pivot quickly between tasks and adapt to rapidly shifting priorities
• High professionalism and easy rapport in building collaborative work relationships
• A team player with proven ability to work in a highly deadline-driven, fast-paced environment
• A highly organized individual with the ability to work on multiple tasks at the same time while always checking for accuracy and correctness
• Have the ability to work weekends and to travel for assigned events
• Someone who enjoys learning new systems and has a strong eye for detail
• Someone who obtains satisfaction in completing work on time with minimal errors
• Someone who is able to positively receive feedback to improve performance
• Enjoys leveraging technology to make the job easier
• Result-oriented person who jumps in and tackles new assignments and constantly looks for ways to innovate

Qualifications:

The applicant should be a highly organized individual with the ability to prioritize and excel in a deadline-driven environment. The applicant should also have excellent problem-solving skills, critical-thinking, conflict resolution and be adept at internalizing and distilling issues and providing real-time guidance to team members.

• Minimum three years of project management experience required; within the healthcare environment or medical education environment strongly preferred
• Bachelor Degree required
• Excellent verbal communication, writing, and grammar skills
• Ability to work extended hours to meet clients’ business needs, if needed.
• Domestic travel required, international travel is a possibility.
• Strong technical knowledge in virtual and streaming platforms is a plus
• Outstanding time management and organizational skills and possess an eye for details
• Experience in an external client-facing environment
• High professionalism, ability to work independently, and easy rapport in building collaborative work relationships
• Ability to work under tight deadlines in a high pressure environment

As this is a freelance, contract position, please note that benefits are not included.