Executive/Personal Assistant To Co-Managing Partners At A Family Office

A family office that manages investments and has a philanthropic foundation and been in business for 16 years is looking for an Executive/Personal Assistant to support the Co-Managing Partners. The office is located downtown 2 blocks south of the Fulton Street station. The office has 5 employees and a collaborative culture. The role is hybrid-in office 3 days and work remotely 2 days.

About the Job:

¨ Manage properties (NYC and Stamford, CT and Fire Island)

¨ Manage and coordinate service providers

¨ Coordinate complex travel arrangements (domestic and international, business and personal) and create detailed itineraries

¨ Event planning and execution

¨ Maintain calendars

¨ Schedule internal and external meetings

¨ Prepare the Co-Founders for meetings

¨ Make and manage personal appointments

¨ Special projects

¨ Some off-hour availability required

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Open, vet and prioritize incoming mail and emails

¨ Process expense reports

¨ Create and manage spreadsheets with updates on projects

¨ Pay personal bills

¨ Make dinner reservations and source and place food orders

¨ Shopping and returns

About You:

¨ Minimum of 5 years of experience in a related support position

¨ Previous experience supporting a C-level

¨ BA/BS from a college or university

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Self-starter

¨ Outstanding communication skills

¨ Problem solver

¨ Great follow-up skills

¨ Willingness to travel to various properties

Salary, Benefits, Paid Vacation, plus national holidays, hours: 9-5