Executive / Personal Assistant Jobs

Our client is…
Global public relations firm is looking for a personable and professional Executive / Personal Assistant to support the CEO and family as per needed. Those applying to this role must be able to take direction positively and professionally from the current EA / PA while they train and transition out to set you up for success. Candidate should work well under pressure and be proactive as well as being professional and personable. This is a hybrid position with 3-4 days on-site and traditionally from 8:30AM – 5:30PM but must be flexible and generally available 24/7.
Responsibilities:

• Working cross functionally with other team members and account leads to coordinate and streamline information and schedules
• International and domestic travel arrangements
• Creating highly detailed itineraries, meeting minutes, research notes, etc.
• Function as the gate keeper to internal and external colleagues and clients
• Interacting with clients, associates, and colleagues of all calibers with the upmost professionalism
• Heavy calendar and schedule management utilizing various forms of technological systems (Mobile Devices, Outlook, etc.)
• Personal Assistance to the CEO (+ her family) as per needed (ex: global travel arrangements, personal errands, ad hoc projects, etc.)
• Managing mass amounts of information (presentation decks, contracts, legal documents, etc.)
• Ensuring that expenses are properly allocated and submitted in timely manner

Qualifications:

• Skilled in Microsoft Suite including Outlook, Excel, and Word
• Work independently and collaboratively
• Working with the upmost confidentiality
• Global travel management
• Strong verbal, written and interpersonal skills
• Available to be in the office 3 x a week and flexible to be in as per executives
• Familiarity working with global teams
• Vaccinated
• Highly organized
• Experience supporting a team
• Strong problem-solving skills
• Attention to detail
• College Degree
• Take direction well
• 7+ years prior administrative experience

Salary/comp info:
The salary is up $130K - $160k + Bonus and medical benefits, and other perks.
If you meet the required qualifications and are interested in this role, please apply today.
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