Executive Assistant To The Ceo

Position: Executive Assistant to the CEO

Reports to: CEO

Supervision: None

Collaborate: Executive Team, CDF Board, All CDF Departments, and Constituents

Liaise: Executive Team, All CDF Departments

Work Location: Washington, DC (Hybrid)

Travel: As required

Organization Overview

The Children’s Defense Fund (CDF) Leave No Child Behind® mission is to ensure every child a Healthy Start, a Head Start, a Fair Start, a Safe Start and a Moral Start in life and successful passage to adulthood with the help of caring families and communities. CDF provides a strong, effective and independent voice for all the children of America who cannot vote, lobby or speak for themselves. We pay particular attention to the needs of poor children, children of color and those with disabilities. CDF educates the nation about the needs of children and encourages preventive investments before they get sick, drop out of school, get into trouble or suffer family breakdown. CDF began in 1973 and is a private, nonprofit organization supported by individual donations, foundation, corporate and government grants.

Position Summary

The primary responsibility of this full-time position is providing executive support to the President and Chief Executive Officer. The Executive Assistant communicates on behalf of the CEO, which may include composing written correspondence and/or live interactions. The secondary responsibility is managing routine operational processes for the Executive Office of the Children’s Defense Fund. Duties include meeting and material preparation with the chief executive, scheduling, coordinating travel, managing support services and Executive Office operations (i.e. flow of correspondence, filing, vendors, requisition of supplies). The position assures effectiveness of Executive Office operations by evaluating procedures to devise and implement efficiencies of workflow.

Responsibilities

• Manage speaking requests and engagements to provide timely responses
• Assist chief executive with research and material preparation for meetings
• Coordinate the calendar and correspondence of the chief executive, scheduling meetings, conferences, teleconferences and travel. Prioritize appropriately and ensure the schedule is respected and followed
• Oversee systematic retention, protection, retrieval, transfer, and disposal of records
• Manage detailed travel plans, itineraries and agendas
• Record meetings and actions of the Board of Directors and Executive Committee
• Serve as a liaison for board and committee meetings including scheduling, travel and appropriate materials are received in advance for the CEO's review
• Manage the day-to-day Executive Office operations

Education and/or Experience

A minimum of five (5) years of experience in an administrative assistant role to a C-level executive. A minimum of a high school diploma; a bachelor's degree is preferred. Years of education may be considered for experience.

• Solid planning and organizational skills
• Ability to negotiate effectively
• Well-developed interpersonal and communication skills
• Ability to operate office machines/equipment
• Ability to lift up to 10 lbs.
• Proficiency in MS Office suite
• Highly professional deportment and presentation

Competencies

• A self-directed individual who is an independent thinker and a team player
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
• High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
• Knowledge of office administrative procedures and operation of standard office equipment
• A well-organized individual with high ethical standards

Personal Characteristics

• Ability to serve as an advocate and exemplar for the values and mission of the Children’s Defense Fund
• Demonstrated strong relational skill
• Orientation to servant leadership

Type of work environment associated with the job

• Indoor, office setting

Additional Comments

Children's Defense Fund is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, economic status, or status as an individual with a disability. Consideration will be given to qualified candidates on an ongoing basis until the position is filled.

Salary Commensurate With Experience. Attractive Benefits Package.

A background check and/or pre-employment assessments will be performed in compliance with local, state, and federal law on all job candidates upon acceptance of a contingent offer.

Note: This job description is not designed to cover or contain a comprehensive list of all responsibilities required and does not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.

Questions regarding the role or position description may be submitted to Human Resources at [email protected].