#447 - Executive Assistant -- Up To $600,000 -- Seeking Veteran Or Transitioning Service Member

We are seeking a highly skilled and experienced professional to join our organization as an Executive Assistant. In this role, you will provide high-level administrative support to our Chief Operating Officer (COO) and Chief Information Officer (CIO) in the aerospace defense sector.

What You'll Do

• Collaborate with cross-functional teams to gather and disseminate information, ensuring smooth and efficient communication flow.
• Executive Support:
• Manage and maintain the COO and CIO's calendars, ensuring efficient scheduling and prioritization of appointments, meetings, and events.
• Communication and Coordination:
• Manage event logistics, including venue selection, catering, audiovisual setup, and participant coordination.
• Assist in organizing and coordinating events, conferences, and seminars, both internally and externally.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and transportation, considering time zones and logistical details.
• Arrange complex travel itineraries, including flights, accommodations, ground transportation, and other travel-related logistics.
• Event Coordination:
• Maintain confidentiality and discretion in handling sensitive information, documents, and discussions.
• Act as a liaison between the COO, CIO, and internal/external stakeholders, managing correspondence, phone calls, and emails effectively.
• Information Management:
• Coordinate with travel agencies and vendors to ensure smooth and hassle-free travel experiences.
• Proactively manage changes and adjustments to travel plans, resolving issues and ensuring minimal disruption to schedules.
• Organize and maintain electronic and physical filing systems, ensuring easy access to information and efficient retrieval.
• Conduct research and compile data as required, assisting in the preparation of strategic documents and presentations.
• Prepare and organize documents, presentations, and reports for meetings, ensuring accuracy and timely delivery.
• Travel Management:
• Arrange and facilitate meetings, conference calls, and video conferences, ensuring participants are well-prepared and necessary resources are available.
• Provide on-site support during events, ensuring seamless execution and excellent attendee experiences.

LOCATION:

Washington DC

Experience

WHAT YOU'LL NEED:

• Active TS/SCI
• Willingness and ability to travel approximately 80% of the time, both domestically and internationally.
• Proven experience as an executive assistant, preferably in a fast-paced, executive-level environment.
• Excellent verbal and written communication skills, with the ability to interact confidently with individuals at all levels, including COOs, CIOs, and other executives.
• Exceptional attention to detail, with the ability to maintain accuracy and professionalism under tight deadlines.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Flexibility and adaptability to accommodate changing priorities and travel requirements.
• Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience).
• Demonstrated discretion and confidentiality in handling sensitive information and discussions.
• Proficient in using productivity tools, calendar management systems, and Microsoft Office Suite.
• Willing to Travel 80%

Benefits

• Offers 401K, health insurance, $450K-$600K Annual, Full Time

APPLY TODAY!

• Even though we focus on Veterans, transitioning Service Members, and Military Spouses, this position is open to everyone.
• To follow up on your status, please wait at least 48 business hours and then email, [email protected].
• Our Recruiting Manager, Brandon Carpenter —not an automated computer program— will personally read your application.
• If there is a mutual interest, we will reach out to tell you all about the hiring company and answer your questions so you can determine if this is a position you’d like to pursue.