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Executive Assistant To Ceo And Scientific Director - On-Site In Farmington, Ct

Company

The Jackson Laboratory
Address , Farmington, 06032, Ct
Employment type
Salary $56,576 - $97,249 a year
Expires 2023-07-18
Posted at 11 months ago
Job Description
Executive Assistant to provide secondary support the CEO & President and JAX-GM Scientific Director. This position is located onsite at the JAX-GM campus in Farmington, CT. The individual represents the CEO & Director to a variety of stakeholder groups. Cultural sensitivity, professionalism, discretion and preserving confidentiality are critical for success in this highly visible role. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO/Director’s needs across a broad range of individuals including members of the Senior Management Team, the Board of Trustees, and all employees of the laboratory. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, personnel and institutional information while exercising professionalism and discretion. Additional responsibilities include the management of complex meeting schedules, arranging travel and preparing itineraries, processing and approving expenses, compiling reports, presentations, meeting minutes, preparing agendas and responding to routine and non-routine correspondences professionally.
A wide degree of creativity and latitude is expected along with autonomy, professional flexibility, and successful multitasking skills.
This role is fully time onsite in Farmington, CT
Please provide a cover letter and resume when applying
Key Responsibilities & Essential Functions
  • Provides administration support to the CEO’s Office (i.e., heavy calendaring and travel, maintain sensitive files, direct incoming phone calls as appropriate, setup video meetings, execute travel itineraries and process/approve travel and expense reports reimbursement.)
  • Provides extended support to the JAX-GM Scientific Director’s Office (i.e. heavy calendaring and travel, process/approve all travel and expense reports.)
  • Schedules and hosts visitors. Including planning meeting and creating itineraries, booking conference and/meeting rooms, planning workshops, luncheons etc.
  • Provide extended support to the Executive Assistant to CEO’s Office and JAX-GM Sr. Manager Research Administration.
Knowledge, Skills, and Abilities
  • Knowledge of administrative processes as would typically be acquired through eight to ten years of work experience in a professional business environment providing direct support for senior level management and a Bachelor’s degree in Business Administration or a closely related discipline.
  • Writing skills sufficient to compose complex and executive level correspondences. Experience working in a position in which composition of business correspondences was a major responsibility. This requirement may be validated through submission and review of several writing samples as part of the interview process.
  • Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities.
  • Ability to communicate effectively with others in writing and verbally. To clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication.
  • Able to multi-task on a variety of assignments while remaining focused and professional. Needs to be flexible and adaptable in dealing with changing priorities and tasks.
  • Demonstrated experience to take independent initiative and exercise good judgment and decision-making.
  • Ability to work in a fast-paced environment while maintaining a positive team player demeanor.
  • Excellent organizational skills and demonstrated ability to manage details accurately. Experienced with all related technology: MS Office 365, Zoom, Concur, Sharepoint, etc.
  • Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact and diplomacy.
BS degree + 4 years of experience
High school or GED with 8+ years of experience
BS degree preferred
Prior executive support experience highly preferred
Pay Range: $56,576 - $97,249
About JAX:
The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.
Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit
www.jax.org
.
EEO Statement:
The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.