Executive Assistant To Directors - 124429

Staff and Administrative

Executive Assistant to Directors

Why BYU Broadcasting?

As part of BYU Broadcasting, you will be part of a world-class organization with the opportunity to work in a top-of-the-line facility. Download the BYUtv and BYUradio apps and view our entertaining, inspiring content. You will work in a high- productivity, collaborative, creative environment with others who are driven to create amazing work. You will receive many tangible and intangible benefits: Medical, Dental, Life, Long-term Disability, OAD&D, and retirement. For more information, please go to the Benefits website at: https://hrs.byu.edu/employee-benefits.

Job Summary

This position provides continuity and executive administrative assistance to the Director of Content and the Director of Operations & Strategy.

Essential Functions

Office Management

• Reconciles transactions for all Director of Operations and Director of Content budgetary expenses.
• Manages the calendars for the Director of Operations and Director of Content. Coordinate calls, meetings, and interviews.
• Acts as main the point of contact among executives, employees, clients, and other external partners.
• Responsible for the university records retention information for the Director of Operations and Director of Content.
• Conducts correspondence on behalf of the Director of Operations and Director of Content as assigned.
• Field and prioritize employees, clients, and other external partner requests.
• Point of contact for questions about BYUB-specific and University policies and procedures as well as oversee compliance as necessary.
• Provides administrative assistance to other members of the Executive Council, as needed.

Travel

• Manages domestic and international travel logistics for Director of Content & Director of Operations members including conference registrations, travel reservations and post-travel expense reports.
• Organizes meetings at media distribution markets with companies such as Paramount, 20th Century Fox, BBC, Lionsgate, and more.
• Coordinates meetings with visits with production companies, writers, etc. during executive trips.

Events

• Manage show/movie premiers
• Work with Managing Director Assistant to coordinate event, staff events, etc. as needed and serve as a backup as needed.
• Oversee hosting of visiting guests. This includes making travel recommendations, reserving restaurants, working with catering companies, etc.
• Gift purchasing, packaging, and shipping

Supervising

• Responsible for hiring and training of up to 2 student employees.

Education/Experience

• Minimum required: Bachelor’s Degree OR 5 years of relevant experience, or equivalent combination of education and work experience
• Preferred: Bachelor’s Degree AND 5 years of relevant experience

Skills, abilities, knowledge, licenses, certifications:

Required

• Maintain relationships with vendors
• Excellent written and verbal communication
• Ability to prioritize tasks and multitask
• Ability to handle sensitive information
• Capable of communicating with a variety of people
• Outlook experience

Preferred

• Supervising experience
• Experience with ChromeRiver
• Event management and coordination
• Travel booking

Employee Class: Staff (Full-Time)

Work Location: Provo Campus

Environment: General office or other equivalently good environment

Physical Exam Required: N

Physical Exam Details:

Desired Start Date: As soon as possible

Job Close Date: 06/22/2023

Pay Level: 50

Approximate Starting Salary: $47,500 - $62,000

Documents Required at time of Application:

Required: Cover Letter, Resume

Optional: Letter of Recommendation 1

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.