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Executive Assistant To Cpo

Company

Covetrus
Address , Denver, Co
Employment type FULL_TIME
Salary
Expires 2023-07-15
Posted at 1 year ago
Job Description
Executive Assistant
Hybrid-50% in office in Boulder/50% Remote in CO
SUMMARY
The Executive Assistant to the Chief People Officer will work in close partnership with the Chief People Officer and the human resource leadership team. This position requires strong organizational skills, an extremely proactive nature, resourcefulness, and creative problem-solving skills with a willingness to go the extra mile to solve any issue. The executive assistant will work with our leadership teams to achieve our strategy and service goals including successful and consistent onboarding, training, and development of Covetrus employees. The executive assistant will be an essential part of the HR team and have a hands-on role utilizing their knowledge of and experience with PowerPoint, Excel, and other tools to create presentations and effectively communicate data sets through engaging materials.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties may be assigned.
  • Ensures total awareness of HR department initiatives and objectives, and effectively serves as backup coverage for other HR department and executive leadership team (ELT) administrative assistants.
  • Build rapport to effectively bridge communication between assigned senior leader(s) and others within the organization and externally, operating with tact, able to maintain confidence as necessary.
  • Expertly manage complex calendar with great attention and detail. Plans, coordinates, and ensures the CPO and human resource senior leader(s) schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to execs time and office. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Responsible for meeting logistics and coordination for virtual and on-site meetings including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services.
  • Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills.
  • Proficiently handle all reminders and provide task management support for CPO.
  • Organize, manage, and submit expense reports in a timely manner utilizing Concur.
  • Complete critical aspects of deliverables with a hands-on approach providing content creation for presentations and correspondence utilizing Microsoft Office, delivering high quality outputs. May proofread and edit prepared content.
  • Serve as the primary point of contact for all matters pertaining to the CPO and manage a wide range of administrative and support tasks.
SUPERVISORY RESPONSIBILITIES
  • No
QUALIFICATIONS:
EDUCATION AND/OR EXPERIENCE
  • Associates Degree preferred and/or equivalent years of administrative experience.
  • Proficient with the use of computers and software programs (Windows, Microsoft Word, Excel PowerPoint, etc.).
  • Critical thinking, interpersonal and problem-solving skills.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Experience of 5+ years as an executive assistant in a C-suite supporting Chief People Officer, Chief Administration Officer, Chief Operating Officer or other C-suite executives.
  • Strong communication (both written and verbal), leadership and time management skills.
CERTIFICATES, LICENSES, REGISTRATIONS
  • None
COMPETENCIES (SKILLS AND ABILITIES)
  • Ability to interact with employees at all levels.
  • High level of motivation, self-starter, ability to quickly identify what needs to be accomplished.
  • Proficient in Word, Excel, Outlook, Gmail
  • High level of customer service aptitude.
  • Willingness to roll up your sleeves.
  • Excellent communication skills and problem solving abilities.
  • Well organized and detail-oriented with good follow-up skills.
  • Ability to juggle multiple projects, priorities and re-prioritize as necessary in order to align with current business objectives.
PHYSICIAL DEMANDS/WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Extensive computer work
  • Pet friendly environment
  • Ability to lift up to 25 lbs.
Covetrus is an equal opportunity/affirmative action employer. It does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated with undue hardship, sex, sexual orientation, age, citizenship, marital or veteran status, or any other legally protected status.
Covetrus is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Jobs that are in Colorado:
If you are a Colorado applicant, you are eligible to receive information about the salary range and benefits for this role. Please contact