Executive Assistant To Ceo

Summary
As EA to the CEO, you will be responsible for providing comprehensive, organizational and strategic support to the CEO. You will be highly organized, disciplined and motivated to keep pace with their busy schedule. You act as the gatekeeper; using discretion, confidentiality and good judgment to handle matters - discretion and confidentiality are important qualities within this role. In regards to calendar management, you prioritize enquiries and requests, making judgements and recommendations. You are extremely adaptable, you work quickly, efficiently, to tight deadlines and manage multiple stakeholder requests.
Duties
Executive Support:

• Make sure the CEO is well informed of upcoming commitments and responsibilities, following up appropriately
• Work closely with IOHK marketing & operations to schedule events and speaking engagements.
• Complete a broad variety of administrative and personal assistance tasks that help facilitate the CEO’s ability to lead the organization. This includes but is not limited to: producing complex documents, reports and presentations, collecting and preparing information for meetings, composing and preparing correspondence both for internal and external purposes and processing invoices and expenses.
• In conjunction with the Office Manager, manage expenses for the CEO utilizing the Company online system, Concur.
• Provide ad-hoc administrative support to members of the wider Exec team as required
• Manage all business travel arrangements, logistics in conjunction with Logistivis and the Security team, entertaining and accommodation requirements for the CEO and for the wider business when required, being mindful of potential security issues and collaborating with the Security team - book business travel, compiling itineraries and managing the schedule
• Build strong relationships with other Executive Assistant(s) and support staff across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed.

Meeting Management:

• Management of meeting cadence and associated governance including creating agendas, scheduling meetings, distributing materials and recording meeting minutes and actions when needed
• Build strong relationships with various internal and external stakeholders across the business to achieve the above.
• Arrange all meetings including but not limited to; Team meeting, meetings with external parties, regular 1:1 and appraisal meetings, and any other meetings as appropriate.
• Any other tasks or activities as and when required.

Project work:

• Provide support to the CEO with company wide projects in line with the Company strategy.
• Maintain project plans and assist the CEO in tracking ongoing achievement of plans, recording key milestones.
• Support ad hoc projects as required.
• Produce project plans in conjunction with the Executive, as and when required.
• Liaise with task owners on an ongoing basis to obtain status reports.

Compliance:

• Comply with compliance procedures, any applicable Regulations at all times to ensure regulatory requirements and company policies are not breached

Requirements
Key Competencies

• Google docs and G-suite tools, Slack, email, inbox management, trello.
• Exceptional organizational skills and attention to detail
• Must maintain confidentiality, work independently or as part of a team, prioritize and work under pressure in an organized and efficient professional manner.
• The ability to deal with ambiguity and work independently to achieve results with a high degree of accuracy.
• Excellent proficiency, knowledge and experience of word-processing and communications technologies (Google Suite and online communication systems (Slack, Zoom etc).
• Excellent communication, both verbal and written and organizational skills.
• Ability to work with staff at remote locations is required.
• Good technical knowledge of systems and how to use / troubleshoot issues.
• Excellent typing skills.
• A proven, proactive approach to anticipating the executives’ needs.
• Reacts with appropriate urgency to situations and events that require quick response.
• Ability to successfully manage multiple priorities simultaneously with a professional demeanor.
• Ability to research broad topics, summarize and condense information into themes and key takeaways.
• Maintain professional and positive interactions with others and be able to establish strong collaborative and professional relationships.
• Ability to adjust quickly to changing conditions and requirements

Education / Experience

• Extensive experience of working with Google Slides, Docs, Sheets, Mail, Calendar.
• Discretion, tact, ability to maintain trust and confidentiality at all times.
• Ability to work on own initiative and prioritize workload and that of others.
• Ability to anticipate requests, solve issues as they arise, and reprioritize tasks.
• Experience of corporate and startup environments.
• Ability to make clear and timely decisions in complex situations.
• Professional etiquette and communication, both oral and written.
• Excellent diary management, multi-tasking, planning and organizational skills.
• Experience of delivering accurate, relevant and timely information.
• Proven ability to work under pressure, to tight deadlines with appropriate level of urgency.
• Experience of working in a remote environment of significant and fast change.
• Demonstrable extensive experience of working at C-Level.
• Flexibility to adapt to the changing needs of the business.
• Excellent accuracy and attention to detail.
• Ability to communicate clearly and accurately with varying levels of colleagues and contacts.
• Experience of working within a fast-paced client facing environment.
• Excellent interpersonal and communication skills (written and verbal).
• High level of data entry and use of technology.

Benefits
Location
IOG is a distributed organization but due to team distribution, we require someone to be based in Colorado and able to work from an office.
The base salary for this position has a range of $70k up to $95k per year at the commencement of employment. Any offer is determined by overall experience and performance during the interview process. This is only part of the total compensation package.
All Colleagues

• Laptop reimbursement
• Flexible schedule
• New starter package to buy hardware essentials (headphones, monitor, etc)
• Learning & Development Opportunities
• Competitive PTO and Sick Leave plan

US Employees

• Life Insurance
• Health Savings Account
• 401k
• Medical, Dental, and Vision benefits coverage through Anthem for the employee and dependents