Executive Assistant/ Office Manager

Summary

This position is responsible for providing administrative and organizational support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO)/ President and managing the daily operations of the Support Center.

Key Responsibilities

Executive Assistant Key Responsibilities

• Provide administrative support to the CEO and CFO/ President, including managing calendars, scheduling meetings, managing emails, and making travel arrangements
• Prepare and support expense report submissions for CEO and CFO/ President
• Plan and coordinate meetings and events for the executive leadership team
• Assist with various projects and requests for the executive leadership team
• Prepare the monthly Support Center Townhall presentation deck

Office Manager Key Responsibilities

• Assist with other duties as requested
• Plan and coordinate events for social and cultural events at the Support Center
• Manage the daily operations of the office, including maintaining office supplies, managing vendor relationships, distributing mail delivered to the office, and handling any facilities issues
• Keep the office kitchen managed and organized by ensuring snacks and drinks are stocked, the dishes are cleaned and put away, and the coffee machine is maintained

Education & Experience

• A Bachelor’s Degree in the appropriate field of study preferred
• Experience managing budgets
• 5+ Years of Executive Administrative or Office Management Experience required
• Experience in managing relationships with outside vendors and key stakeholders

Skills & Abilities

• Strong analytical and problem-solving skills
• Effective interpersonal and written communication skills
• Strong at building relationships, collaboration, and flexibility
• Ability to work independently and prioritize effectively
• Proficient in Microsoft Office and other business software
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality

Physical Requirements & Travel

• Ability to life and carry up to 25 pounds, such as boxes of office supplies or equipment
• Sedentary work that primarily involves sitting/standing for extended periods of time
• Ability to use a computer and other office equipment for extended periods of time
• Ability to move around the office and communicate with others in person and over the phone or via video
• Travel: Rarely (less than 10%)

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