Executive Assistant & Office Manager

TestFit is the leading real estate feasibility platform for developers, architects, and contractors to realize the full potential of land through trusted automation. Over 350 deals are evaluated every week on the TestFit platform. Our AI configurators optimize the best design solutions for every site with real-time insights into design, constructability, and cost so the deal team can save time on site planning, reduce risk on acquiring deals and increase site potential. Headquartered in Dallas, Texas, TestFit is made up of a remote team of industry professionals around the world. Learn more at TestFit.io.

We are looking for an Executive Assistant/Office Manager for our Dallas offices. In this role, you will be a vital asset to our organization, ensuring smooth operations, effective communication, and seamless support to our C-suite executives.

You’re a curious problem-solver, and have a knack for creating instant bonds in the new hybrid work environment. You’re a quick learner and self-motivated to work independently - no one’s holding your hand here! You’re tech-savvy & results-oriented, and openly share your ideas for improvements to workflows and methods to get even better results, faster.

Responsibilities

• Assist the accounting department by depositing checks and reporting that back to the CS team
• Will need to be able to be in office a minimum of 3 days a week
• Assist with special projects, corporate events & initiatives, collaborating with cross-functional teams to ensure successful completion.
• Oversee office facility management, including coordinating repairs and maintenance, supplies, equipment, mail etc.
• Foster a positive and inclusive office culture, while bringing that back to our remote-first workforce.
• Proactively manage and maintain complex calendars, schedule appointments, meetings, and travel arrangements for C-suite executives
• Coordinate and prioritize incoming requests, emails, and phone calls, effectively managing communications tailored to our CEO and CRO’s preferences

Skills & experience

• Discretion and integrity in handling confidential information
• Excellent organizational &technical skills, juggling multiple priorities with ease
• Ability to interact professionally with internal and external stakeholders
• Exceptional knowledge of Google Suite, especially calendars & email
• Previous experience as an executive assistant supporting high-level executives is required.
• Excellent communication skills, both verbal & written.

Travel:

Yes: A minimum of 2 times per year for a company retreat and team meeting.

Benefits:

4 weeks PTO plus US Holidays, plus time between Christmas & New Year

2 weeks sick leave

1 personal day per quarter

Your birthday off

Health benefits include medical, dental, vision, & basic life insurance

$300 a month wellness account for physical and mental health wellness services.

401K (match 5%)

12 weeks Parental Leave (both parents)

Pregnancy Loss Leave

Non-discrimination policy:

TestFit does not discriminate against people regardless of gender expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or national origin. All team members at TestFit are valued and appreciated.

About us:

TestFit is headquartered in Dallas, TX, with team members in North America & Europe. We have a small but mighty team of 30+. TestFit’s Series A was closed in June 2022 for $20 million. Learn more: https://testfit.io/ or follow us on Linkedin or Twitter.

Commensurate with experience.