Executive Assistant Jobs

Summary

This position is located in the Office of the Director, Business Operations Center (BOC) in the Office of the Assistant Secretary for Administration and Management (OASAM). BOC is responsible for providing a comprehensive program of administrative and management support services in support of OASAM and Department of Labor (DOL) programs.

This position is outside the bargaining unit.

Learn more about this agency

Help Duties

The incumbent serves as the Executive Assistant to the Director and Deputy Director of BOC and is responsible for conducting a wide variety of special projects, studies and assignments involving DOL-wide support services necessary to support Agency mission objectives as well as budgetary and financial management, organizational planning and evaluation, human resources, and administrative support services as assigned by the Director and/or Deputy Director of BOC.

• Provides technical support and services in project management, performance management, personnel, position management, etc.
• Prepares and/or coordinates the preparation of program documents, proposals, reports, and memoranda on policy and program matters.
• Assists the Director and Deputy Director on a variety of administrative and management issues.
• Develops and implements the BOC organizational/performance planning ensuring timely submission of quality written materials.
• Reviews, analyzes, and evaluates program proposals, position papers, reports, and other action documents.
• Participates with the Director and Deputy Director in the formulation and development of the BOC mission, policies, programs, agency management plan, objectives, and goals.
• Provides expert advice and guidance to the Director and Deputy Director on all matters pertaining to the administration and management of BOC
• Develops, recommends, and establishes customer service measurement systems.
• Plans and independently conducts various confidential and highly sensitive studies that are complex, sensitive, and controversial.
• Responsible for devising and implementing the day-to-day controls which ensures personnel actions will be consistent with personnel ceiling, budget requirements, and availability of funds.
• Develops briefing papers, and position or staff papers and provides senior leaders with a full explanation of briefing package contents.
• Serves as a purchase card holder for the BOC front office.
• Reviews and approves payment for Purchase Card invoices for supplies, services, etc.
• Serves as team leader of the BOC front office Administrative Specialist by overseeing the day-to-day operations of the position.
• Manages the BOC Performance Management System, ensuring employees' standards are prepared and executed timely.
• Represents BOC senior leaders in contact with key OASAM and DOL officials, as well as officials of other agencies.
• Leads, tracks, and coordinates BOC assignments to ensure timely and quality submissions.
• Coordinates personnel administration activities, to include initiating personnel action requests; merit staffing procedures, developing and preparing position descriptions; preparing training nominations and reports; developing performance standards; conferring with BOC supervisors and employees on labor management relation problems, and grievances, etc.
• Provides timely, thorough, accurate, and objective work products that respond to organizational needs.
• Participates in strategic and operational planning and related activities.
• Develops workable and practical goals, objectives, and operating policies.
• Responsible for assisting senior leaders in conducting special studies and projects to determine the breadth, depth, and methodology of each.
• Develops measurement criteria to assess the impact of projects or studies on overall goals and objectives of BOC, OASAM, client agencies, and DOL.

Help Requirements

Conditions of Employment

• Requires a probationary period if the requirement has not been met.
• This position is subject to the confidential financial disclosure requirements.
• Must be at least 16 years old.
• Candidate required to obtain the necessary security/investigation level.
• Must be a U.S. Citizen.

Qualifications

You must meet the Basic Requirements listed in the "Specialized Experience" to qualify for Executive Assistant, as described below.

Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-14, in the Federal Service.

Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Qualifying specialized experience for GS-15 includes:

• Advising and guiding decision-makers in managing objectives.
• Developing briefings/position papers, policies, or programs in an effort to communicate information.
• Developing measurement criteria and conducting complex analysis and evaluation.

Education

This job does not have an education qualification requirement.

Additional information

Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services.

The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

Applicants must meet the eligibility requirements of time-in-grade (52 weeks at the next lower grade), time-after-competitive-appointment (90 days), and minimum qualifications (52 weeks equivalent to the next lower grade in federal service). These requirements must be met within 30 days of 07/18/2023, the announcement closing date.

Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflect your position title, pay plan/series/grade, tenure, and the type of appointment (i.e. competitive/excepted). In some cases, you may need to submit more than one SF-50.

Full Promotion Potential (if applicable): This position is at the Full-Performance Level (FPL).

Non-Supervisory Financial Disclosure (if applicable): This position is subject to the confidential financial disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). Therefore, if selected, you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest(s) and your prospective position with DOL. This information will be required annually.

Telework (if applicable): Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor's Telework Program.

Read more

• Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Office of the Assistant Secretary for Administration and Management

200 Constitution Avenue NW

Washington, DC 20210

US