Utah Executive Assistant Jobs

Salt Lake City, Utah, USA

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

The Utah Executive Assistant (EA) will provide direct administrative support to the Utah State Director and the Utah Chapter. The EA also serves as the Trustee Liaison, working closely with the Utah Board of Trustees. This position reports directly to the Utah State Director.

The Utah Executive Assistant will be responsible for a variety of administrative support tasks, which include travel arrangements, processing correspondence, calendar management, and processing expenses and time reports for the Utah State Director; answering phones; scheduling/coordinating logistics for Board meetings (including taking minutes, coordinating A/V needs, arranging for food, etc.) and other internal staff meetings; purchasing supplies; and maintaining office equipment. The EA will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline, including managing complex mailing processes for the Chapter. The EA will communicate on behalf of the Utah State Director with staff in various programs across the Conservancy, as well as with donors, vendors, volunteers and partners. The EA also serves as the Utah Chapter’s Trustee Liaison. This includes monitoring and updating trustee resources, coordinating the orientation of new trustees, organizing compliance trainings and handling requests from individual board members. The EA will effectively communicate and distribute information to assist staff in making decisions, solving problems, and improving workflow. The EA will perform administrative functions for the Utah Chapter, as required, and provide special projects support to the Utah State Director, as well as assisting with special events.

MINIMUM QUALIFICATIONS

• Experience in writing, editing, and proofreading.
• Experience working across teams and communicating with a wide range of people.
• Bachelor’s degree and 2 years’ experience or equivalent combination.
• Experience organizing time and managing diverse activities to meet deadlines.

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

To apply for job ID 53891, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on 9/12/2023. Need help applying? Visit our recruitment page or contact [email protected].

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.