Executive Assistant Jobs

We are seeking an experienced and professional Executive Assistant to provide high-level administrative support to our CEO and Leadership Team. The ideal candidate will have exceptional communication and organizational skills, as well as the ability to work independently in a fast-paced and agile environment. We are looking for a candidate with strong problem solving and decision making skills who is proactive and has exceptional interpersonal skills.

Responsibilities

• Manage the CEO's calendar, schedule appointments, and coordinate meetings
• Work in conjunction with corporate travel to coordinate travel arrangements, including booking flights, hotels, and transportation for CEO
• Conduct research and compile information for various projects
• Be present for meetings to take notes and action items for the Leadership team and hold the team accountable for deadlines
• Use JIRA to monitor and prioritize incoming requests and tasks for Leadership team, ensuring that urgent matters are addressed in a timely manner
• Manage email correspondence and respond on behalf of the CEO when necessary
• Event planning for internal company events, including off-site Leadership team retreats, and other periodic team meetings held regionally across the country
• Assist with special projects as needed
• Up to 50% travel may be required
• Handle confidential information with discretion and professionalism
• Conduct Agile ceremonies for the Leadership team
• Prepare reports, presentations, and other documents as needed
• Serve as a liaison between the CEO and other departments within the company

Qualifications

• Proficiency with JIRA, Microsoft Office Suite and Google Suite
• Strong attention to detail
• Ability to work independently and with a team
• Excellent communication and interpersonal skills
• Knowledge and familiarity with Agile methodology, and related ceremonies
• Ability to pivot quickly as business needs change
• Strong organizational and time management skills
• Ability to multitask and prioritize effectively

Preferred

• 5+ years of experience as an executive assistant, preferably supporting a CEO or other senior executive
• Proficiency in any of the following languages would be a plus: Spanish, Hindi, Tamil, Russian, Ukrainian
• Experience in the healthcare or staffing industries
• Experience working at a high-growth technology company
• Experience working in a company with a distributed workforce
• Located in or ability to commute to New York City
• Bachelor's degree in business, communication, or a related field
• Knowledge of VMS systems and technology