Executive Assistant – Foundation Jobs

Executive Assistant – Foundation

The President of a prestigious foundation is seeking a passionate and experienced Executive Assistant to be a true right hand. If you have 3+ years of senior support experience and demonstrated initiative, problem solving skills and strong interest in philanthropy, this is a great opportunity.

Salary commensurate with experience $80-90k range + bonus and a comprehensive benefits package including many perks

The office is located in NYC on the West Side and requires on site work 4 days/week, 1 day remote. The hours are 9am-6pm.

Responsibilities:

• Support the team in project management, including tracking progress and ensuring timely completion of tasks.
• Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management.
• Assist in the creation and distribution of Foundation communication materials, including newsletters, press releases, and social media updates.
• Liaise with the Finance team to ensure timely tracking of expenses.
• Provide general support to the Foundation team as needed.
• Manage the President's calendar, scheduling appointments and meetings, and coordinating travel arrangements.
• Liaise with IT support, when needed, to help troubleshoot.
• Conduct research and gather information for Foundation initiatives and projects.
• Prepare reports and presentations for internal and external use.
• Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence.

Requirements:

• Excellent organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and professionalism when handling confidential information.
• Ability to work independently and take initiative in addition to working well with a team.
• 3+ years of experience supporting a senior executive.
• Strong communication skills, both written and verbal.
• Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Salesforce familiarity is a plus.
• Familiarity with event management software and digital marketing preferred.
• Bachelor's degree preferred.
• Resourceful, able to find a way to make things happen.

Please send in your resume to apply!

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