Executive Assistant – Creative Firm Jobs

Must have at least 5 yrs EA experience in a law firm, mandatory

In this hybrid position, you'll have the opportunity to demonstrate your exceptional organizational and multitasking skills.

Must have some legal background, Corporate transactional

Join Our Client's Prestigious Firm as an Executive Corporate Legal Assistant in Century City!

· 5+ years experience working with senior management preferred

· Excellent organizational skills; outstanding communication (verbal and written) skills

Duties include, but are not limited to:

· Provide administrative support to executives

· Plan complex meetings, calls and travel arrangements (both domestic and international travel)

· Coordinate all internal and external meetings

Minimum 2 years of related experience in a law or professional services firm

Demonstrates effective interpersonal and communication skills, both verbally and in writing

Develop project strategies to ensure efficient completion of tasks

Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications

Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work

Coordinate with other Firm offices, both domestic and international

Works well in groups and autonomously. Strong skills in the area of time management and organization.

Excellent project management skills with the ability to balance various priorities and deadlines in an energetic and fast-moving environment.

3+ years of relevant experience in an entertainment related environment is required. Experience in CG animated series is strongly preferred.

Work with the studio and show leadership to build and manage the production pipeline.

Apply knowledge of Microsoft Suite, Shotgrid, Flix, Adobe Suite, Storyboard Pro, Google Ecosystem, etc for overall production tracking.

Previous dynamic experience in a production role in CG animation.

Manage interview calendars in MS Outlook

Bachelor's degree or equivalent experience

Minimum of 5 plus years executive administrative assistant experience, preferably in financial services or staffing organization

Solid MS-Office knowledge (Outlook, Word, and Excel)

Experience managing multiple calendars (up to 3-4 executives)

Professional communication skills - both verbal and written

**Organizational Skills**: Proven ability to create structure, streamline processes, and manage complex situations efficiently.

**Excellent Communication**: Strong communication skills, both written and verbal, to effectively interact with various stakeholders and keep everyone aligned.

**Adaptability**: Comfortable working in a fast-paced, ever-changing environment. Flexibility to adjust priorities and strategies as needed.

**Passion for Psychedelics**: A genuine interest in the emerging field of psychedelics and a desire to contribute to its positive development.

**Confidentiality**: The ability to handle sensitive information with the utmost discretion and maintain strict confidentiality.

Develop tools and processes to ensure the collective team is meeting deadlines and can manage ongoing workload effectively

Manage to scale. Leverage additional resources while hiring and leading a high performing creative team

A desire to bring first-rate design techniques and hands-on experience producing creative assets to support teams across our business

Proven ability to manage and prioritise multiple projects simultaneously in a fast-paced environment

Advanced knowledge of Adobe Creative Suite (especially Photoshop, Illustrator, InDesign) and video editing software

Experience spanning design disciplines like illustration, animation, web design, mobile

Continuous development of knowledge about current font technologies, global scripts, and typographic practices.

Extensive experience (5–7 years) in a senior type design or Creative Director role.

A type design portfolio showing high-quality design skills and the necessary technical know-how.

Very good technical skills using an industry standard font editing tool (i.e., Glyphs, RoboFont, FontLab Studio, Adobe FDK).

Basic knowledge of complex scripts or writing systems is a plus (e.g., Arabic, Chinese, Devanagari).

Editorial capabilities. Ability to write short articles or blog entries on design and typography.

Scheduling meetings across global time zones and managing extensive calendars

Preparing meeting materials and following up on action items

Coordinating heavy domestic and international travel

Rolling high volume phone calls and responding to emails on behalf of the executive

Handling expense reports and reimbursements

Completing personal assistant tasks (running errands, booking appointments, managing personal calendars, etc.)