Executive Administrative Assistant Jobs

JOB DESCRIPTION

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Responsibilities

• Manage the coordination and logistics of both internal and external meetings
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Handle regular activities without prompting, and advise in advance with issues or delays
• Arrange and coordinate complicated domestic and international travel
• Lead and coordinate on ad hoc projects as requested
• Maintain current organizational charts and Executive Bio’s
• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Produce high quality emails and messages to individuals at all levels of the organization
• Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

Qualifications

• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong proficiency in Microsoft Office
• College degree is a plus
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Strong interpersonal, written, and oral communication skills
• Advanced ability to organize
• At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

ABOUT US

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

Equal Opportunity Employer/Disability/Veterans

ABOUT THE TEAM

The Corporate & Investment Bank is a global leader across investment banking, wholesale payments, markets and securities services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. We provide strategic advice, raise capital, manage risk and extend liquidity in markets around the world.