Executive Administrative Assistant Jobs

Insight Global is looking for an Executive Administrative Assistant) for one of our largest clinical laboratory networks and healthcare clients in Indianapolis, IN. This resource will sit onsite at the local research facility. The main function of the admin assistant/executive assistant is to provide high-level admin support by conducting research, handling information requests, and performing clerical functions. Responsibilities will include:

• Facilitate monthly Employee Resource Group meeting for the Indianapolis Site.
• Support confidential activities on a regular basis (New Hires, Organizational Changes, Policy Changes, etc.)
• Compile and create presentations and reports that will be shared to our Executive Leadership Teams
• Assists with Site events and activities
• Will sort and manage the incoming mail to the facility to ensure routed to the correct departments in conjunction with our mail room staff.
• Maintain calendar of VP, Human Resources and schedule team meetings. Ensure meeting set-up includes appropriate resources (Webex, Teams, Conference Rooms, etc.)
• Ensure that the Site and HR Department team are supported in organizing and executing strategic and tactical goals timely and professionally with colleagues around the world.
• Will maintain and support HR SharePoint and MS Teams sites.
• Ensure site communication is sent out regularly.
• A high degree of confidentiality, independent thinking, initiative and autonomy are required in order to develop recommendations, solve problems and complete assignments.
• Will need to be able to work independently, the incumbent needs to successfully executes assignments that are complex in nature, and involve many stakeholders (internally and externally).

The incumbent is regularly called upon to complete special projects, organize complicated events and manage multiple tasks simultaneously all with a focus on high-quality outcomes.