Executive Assistant Jobs

Department: IT

Employment Type: Full Time

Location: Purdue for Life Foundation

Description

Functions

• Support the desktop team as needed (ex: equipment inventory).
• Coordinate and manage all executive tasks, administrative duties and operations for the Assistant Vice President for IT, CRM and Data Analytics, the IT Leadership team and department when applicable.
• Maintain ‎confidential files related to the Assistant Vice President's responsibilities.‎
• Serve as backup for administrative duties for additional leadership team members as needed; including accounts payable, travel, calendaring and PRF credit card reconciliation.
• Assist with donor relations and stewardship activities when needed.
• Draft, edit and send correspondence on behalf of and supervisors' approval. ‎

Additional Responsibilities

• Design ‎and generate ‎reports and disseminate and gather information to ‎and from high level internal and ‎external constituencies, including donors, prospects, ‎campaign committee members, deans and ‎administrators, and directors of development.
• Monitor reservations and ‎travel arrangements related to appointments and scheduled activities.
• Perform back up/clerical duties for other staff as needed.
• Assign, instruct, and review the work of student employees, including participating in hiring, terminating and recommending pay decisions for temporary student employees.
• ‎ Respond to inquiries as appropriate and assist the Assistant Vice President for IT in a variety of activities as directed.
• Provide functional supervision of student worker.
• Prepare and/or gather ‎meeting materials and information in advance of appointments.

Skills, Knowledge And Expertise

• Ability to work weekends and evenings is required.
• Excellent verbal/written communication skills required.
• Ability to represent the University with tact and diplomacy, maintain confidentiality, and manage multiple tasks.
• Strong customer service focus is a must.
• Ability to work with a diverse and prominent clientele that includes top level administrators, donors, alumni, and friends.
• Must be creative, accurate, and self-motivated.

Education/Experience

• Four years of clerical/administrative office experience required.
• HS Diploma/GED Equivalent required.
• Supervisory experience is a plus but not required.
• Customer service or donor relations experience strongly preferred.