Executive Assistant Jobs

• Ensure that the Site and HR Department team are supported in organizing and executing strategic and tactical goals timely and professionally with colleagues around the world.

• Maintain calendar of VP, Human Resources and schedule team meetings. Ensure meeting set-up includes appropriate resources (Webex, Teams, Conference Rooms, etc.)

• Will sort and manage the incoming mail to the facility to ensure routed to the correct departments in conjunction with our mail room staff.

• Assists with Site events and activities

• Ensure site communication is sent out regularly.

• Facilitate monthly Employee Resource Group meeting for the Indianapolis Site.

• Support confidential activities on a regular basis (New Hires, Organizational Changes, Policy Changes, etc.)

• Will maintain and support HR SharePoint and MS Teams sites.

• Compile and create presentations and reports that will be shared to our Executive Leadership Teams

• Will need to be able to work independently, the incumbent needs to successfully executes assignments that are complex in nature, and involve many stakeholders (internally and externally).

• A high degree of confidentiality, independent thinking, initiative and autonomy are required in order to develop recommendations, solve problems and complete assignments.

• The incumbent is regularly called upon to complete special projects, organize complicated events and manage multiple tasks simultaneously all with a focus on high-quality outcomes.

• He/she must have very strong communication skills, organizational abilities and be comfortable interacting with individuals at all levels.

• He/she also works with highly confidential information on a regular basis and is required to hold that information in the strictest confidence at all times.

• Leverage best practices and various Microsoft office products and technology to bring efficiencies to the team.