Administrative Assistant Jobs

Primary Objective:
This position is responsible for assisting the executive in all areas of the company business, managing the schedule, travel and events coordination for the company team, and managing all administrative duties for the executive and the company as assigned.
Responsibilities:
Create and maintain reports for Aveda Arts & Sciences and related businesses
Process travel expense reports for team members
Responsible for student kit ordering and work in partnership with Neill Fulfillment on all kit related tasks
Create and prepare presentation materials for meetings and special events
Create emails, announcements, and documents as needed from dictation
Manage executive’s calendar
Manage executive’s email account
Coordinate all travel arrangements for executive and company team members
Answer incoming calls and greet all guests
Communicate with company clients and team members
Event and company meeting planning including the planning, coordination, logistics, and execution
Creating company communications
Special projects as assigned
General:
Work in accordance with the Aveda Mission Statement; adhere to company policies and procedures.
Manage expenses within fiscal guidelines
Participate in team meetings
Minimum Requirements:
BA/BS Degree in a business-related field
Desire to work in a fast paced environment
Ability to maintain confidentiality
Detail oriented and organized
Excellent verbal and written communication skills
Must have good follow-up skills
Be willing to assist all team members and able to prioritize workflow
Excellent computer skills with Excel, Word, Power point and Outlook
Typing skills at least 50 WPM
Internet savvy
Goal driven and proactive
Excellent customer service skills
Must be able to work a flexible schedule including evenings and weekends
Ability to travel as needed
SUPERVISORY RESPONSIBILITIES:
There are no supervisory responsibilities for this role.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to handle, or feel; reach with hands and arms; talk or hear; and smell. The employee is occasionally required to sit. The employee must regularly lift and/or move up
to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed in a variety of environments. These include but are not limited to driving in the employee's car and working in various salons or spa environments.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.