Administrative Assistant Jobs

Summary:

The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.

• This is a full time position paying hourly based on experience!

Essential Job Function:

• Other various administrative agent training and or support to sales managers with RVP approval
• Process outgoing mail and distribute incoming mail
• Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner
• Assist sales manager with office social media posts including Facebook and Instagram
• Onboarding new and experienced agents
• Sales meetings agendas
• Manage branch floor duty/opportunity schedules
• Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment
• Process paperwork for agent departures and transfers
• New agent training including business systems/technology, paperwork procedures
• Provide assistance to agents with copiers, computers, and phones – assisting IT department as needed
• Troubleshoot agent ordering
• Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency
• Maintain all office purchasing/supplies
• Assist sales managers with recruiting packages

Transaction Support:

• Co-ordinate and process files in conjunction with the TC team
• Process earnest money and commission check deposits

Qualifications:

• High organizational skills in managing multiple projects simultaneously
• Work independently without regular direct supervision
• Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing
• Ability to multi-task and organize such that tasks are completed in an efficient and timely manner
• Associates degree or 3-5 years branch operations preferred
• Proficiency in Outlook
• Ability to train one on one or in small group settings
• Proficiency in managing social media platforms including Facebook and Instagram
• Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing
• Ability to adjust direction when situation warrants

To apply please email resumes to: [email protected]

HowardHanna.com

Howard Hanna affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.