Executive Assistant/Sr. Executive Assistant

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Job Category

Corporate Functions

Job Details

Department Description

Salesforce & Slack Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana.

Role Description

We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilize a unique skill set based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing Executive Assistant team.

Your Impact

Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.

Core Responsibilities

• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
• Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
• Other administrative and project duties as requested.
• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.

Minimum Requirements

• Strong relationship management skills, ability to build a personal network throughout the company.
• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Experience working with/in large administrative teams.
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.
• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
• Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Project Coordination experience needed at an intermediate complexity.
• Previous experience partnering with senior management in a fast paced, innovative environment.

Additional Desired Skills/Traits

• Have the ability to handle confidential material with the utmost discretion.
• Proven ability to manage projects, work under pressure and consistently make deadlines.
• Ensure communications are clear, thorough, and specific, with attention to follow-through.
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
• Agility and flexibility in response to changing priorities and needs.
• Possess a natural ability and curiosity and to comprehend the global DNA of the company and its organizations.
• Customer centric orientation.

Additional Notes

• Some roles may require accomodating EMEA hours.
• Some roles may require in-office presence 4-5 times a week.

Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience

Accommodations

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Posting Statement

At Salesforce we believe that the business of business is to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects society through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more. Learn more about Equality at Salesforce and explore our benefits.

Salesforce.com and Salesforce.org are Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Salesforce.com and Salesforce.org do not accept unsolicited headhunter and agency resumes. Salesforce.com and Salesforce.org will not pay any third-party agency or company that does not have a signed agreement with Salesforce.com or Salesforce.org.

Salesforce welcomes all.

More details about our company benefits can be found at the following link: https://www.getsalesforcebenefits.com/

For California-based roles, the base salary hiring range for this position is $89,300 to $149,600.

Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, benefits. More details about our company benefits can be found at the following link: https://www.salesforcebenefits.com.