Executive Administrative Assistant Jobs

Position Summary

While working as an Executive Assistant, you will be tasked with fulfilling duties and performing tasks related to assisting the President & CEO with regard to all matters of administration. The person in this position assists with performing all operational duties of the department and offering administrative support.

Essential Duties And Responsibilities

• Serve as back up to HR Coordinator with certain administrative responsibilities
• Preparing gifts to celebrate and recognize employee's life events
• Assisting with the upkeep and maintenance of both company locations
• Other duties as assigned
• Running personal and business related errands for the CEO
• Sit in on meetings and take organized notes to deliver to the CEO after the meeting
• Maintaining the CEO's calendar and informing the CEO of upcoming meetings and events
• Filing paperwork for both current and terminated employees
• Setting up and breaking down conference rooms for meetings
• Communicating with the tenants at the second location to ensure all maintenance needs are met
• Regular, reliable, and punctual attendance
• Scanning all receipts to deliver to the accounting department for the completion of reconciliations
• Maintaining and updating IT facilities report on excel including incoming tickets and the status of the tickets
• Assist with social media communications for CEO
• Performing office duties such as maintaining and ordering supplies
• Scheduling meetings for the CEO with clients, vendors, and internal teams
• Serving as a liaison between the CEO and employees, vendors, and clients
• Making travel arrangements for the CEO, among other executives, on an as needed basis

Qualifications

• Excellent verbal and written communication skills
• Strong attention to detail
• Flexible and adaptable to change
• 1-3 years experience working in an administrative role
• Bachelor's degree preferred
• Solid understanding of computers, data entry, internet searches, the Microsoft Office suite and email applications
• Excellent customer service skills
• High level of confidentiality

Why Work for Strategic Factory?

Financial stability. Start with a competitive base salary and earn promotions based on positive performance and measurable results.

Massive advancement opportunities. Join a rapidly growing company that's poised to double in size in the next three years.

Gorgeous work environment. Have you seen our building? Work alongside skilled professionals in our state-of-the-art facility.

Strategic benefits. Our comprehensive package includes health care, 401k, vacation and sick time, paid holidays, and other unique benefit options.

Uber-talented team members. Prepare to be inspired as you work alongside the very best and brightest talent the industry has to offer.

Engaging company culture. We may work hard, but we play hard, too! We host a variety of fun, team building activities throughout the year.

Strategic Factory is an Equal Opportunity Employer

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