Administrative Secretary Jobs

Company Description

When you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority. Joining our team of healthcare professionals means you’ll be contributing to a locally and nationally recognized institution. UM St. Joseph has been recognized by The Leapfrog Group as a grade ‘A’ hospital and by U.S. News & World Report as #3 in both the state and Baltimore Metro area, making UM St. Joseph the highest-ranking community hospital in Maryland. In addition, we’ve been consistently recognized as a top employer by Baltimore magazine.

Administrative Secretary - Pathology

PRN, Day-shift, 8:30a-5p

University of Maryland St. Joseph’s Medical Center

Job Summary

The Administrative Secretary performs all secretarial functions, answers phones, takes messages, schedules appointments, maintains files, types, edits, proofreads, designs, copies and distributes correspondence, policies, procedures, meeting minutes, notices, etc.

ACCOUNTABILITY: Takes responsibility for own actions, holds self and others to high

ethical and performance standards, and continually strives to improve levels of

individual, team, and organizational performance. Does not blame or negatively

represent any other department, organization, or employee associated with SJMC to

customers. Adheres to departmental standards of response time to customer requests

and follows-up accordingly without need for customers to re-contact the department.

Manages customer expectations by notifying customers of anticipated absences

through e-mail and voice-mail and provides a contact person for immediate needs.

CLERICAL DUTIES: Exhibits good organizational and time management skills, which

contribute to the management and efficient operation of the department. Answers the

telephone, directs all calls appropriately, takes accurate messages and delivers to the

appropriate individual(s). Accurately schedules appointments for the director and

prepares a daily schedule. Schedules and arranges meetings, attends meeting to

record and reproduce minutes, types, edits, proofreads copies and distributes

correspondence, policies and procedures to the appropriate hospital department.

Demonstrates accurate and timely use of appropriate office equipment such as fax and email.

COMMUNICATIONS AND TEAMWORK: Protects the privacy and confidentiality of

patients and employees. Establishes and maintains a positive working rapport with all

physicians and hospital staff. Working as a team member, demonstrates a positive,

supportive and helpful attitude towards patients, families, visitors, co-workers and

physicians. Addresses patients, families, visitors, co-workers and physicians with

courtesy and respect. Respects patients’ rights by addressing patient by name and

maintaining confidentiality. Works effectively with co-workers to resolve identified problems, enlisting aid of management only when necessary.

Qualifications

Education

• Vocational / Technical Degree: Business or Secretarial Science Coursework (Preferred)
• High School Diploma or GED (Required)

Experience And Skills

• 2 - 4 years Office experience in a health care environment. (Preferred)
• 0 - 1 year Office experience in a health care environment. (Required)

Additional Information

All your information will be kept confidential according to EEO guidelines.